How to bid on HVAC Repair by Replacement (13 Units) for the DEPT of Defense

What the agency is buying

The Department of Defense wants one contractor to replace 13 Carrier rooftop HVAC units with new Trane units, or approved equivalents. This work is for Building 1611 at Fort Bliss, Texas. The contract is a firm-fixed-price agreement.

The project has an estimated value between $1 million and $5 million. The work must be completed within 270 days after the notice to proceed.

Key dates and deadlines

This solicitation was published on July 30, 2026. All bids must be submitted by August 21, 2026, at 1:00 PM ET. It is important to submit your bid on time, as late submissions are generally not considered.

Who this opportunity suits

This is a total small-business set-aside. Firms must meet the small business size standard of $19 million for NAICS code 238220, which covers plumbing, heating, and air-conditioning contractors. This opportunity is suitable for construction firms specializing in HVAC system replacement.

How to respond

To access the solicitation and supporting documents, click “View original source” on the portal. If the first click takes you to the portal’s homepage, click it again to go directly to the bid. You may need a free account to view documents, though for some bids this is not required.

If you plan to hand-deliver your bid, you must coordinate the drop-off by emailing Silvia Kane at [email protected] and Flor Sanchez at [email protected]. If you are mailing your bid via UPS, USPS, or FedEx, email the tracking number to both Silvia Kane and Flor Sanchez.

Practical tips for preparing a competitive response

Ensure your bid clearly demonstrates your firm's capability to perform the required HVAC unit replacements within the specified timeframe. Highlight any experience with similar projects, especially those involving the replacement of multiple large-scale units.

Pay close attention to the specifications for the new Trane units or approved equivalents. Your proposal should confirm your ability to source and install units that meet or exceed these requirements. Double-check all pricing and ensure it is accurate and competitive for a firm-fixed-price contract.