How to bid on HVAC Preventive Maintenance MSA- Annapolis for Maryland State Archives

What the agency is buying

The Maryland State Archives is looking for a contractor to provide HVAC preventive maintenance services. This will be a multiple-award contract for work in Annapolis, Maryland. This opportunity is for firms specializing in heating, cooling, and air conditioning HVAC installation and maintenance services.

Key dates and deadlines

This solicitation, BPM058107, was published on July 31, 2026. The deadline for responses is August 10, 2026, at 4:00 PM ET. All responses must be submitted by this time.

Who this opportunity suits

This bid is suitable for businesses with expertise in HVAC preventive maintenance. Specifically, firms categorized under heating, cooling, and air conditioning HVAC installation and maintenance services will find this relevant. The work is located in Annapolis, MD.

How to respond

To access the full solicitation details and documents, you need to go to eMaryland Marketplace Advantage (eMMA). Viewing the solicitation is public and does not require an account. However, to download documents or submit your response, you must sign in with a free eMMA supplier account. Make sure to sign in before the August 10, 2026 deadline.

Tips for a competitive response

When preparing your response, ensure you clearly outline your experience with HVAC preventive maintenance, especially for similar institutional or archival environments if applicable. Pay close attention to all requirements specified in the solicitation documents. Double-check that all requested forms are completed accurately and submitted on time through the eMMA portal. Since this is a multiple-award contract, focus on demonstrating your firm's value and reliability.

Ensure your pricing is competitive and reflects the scope of work. Review the solicitation for any specific evaluation criteria that will be used to select contractors. A well-organized and thorough submission will help your response stand out.