How to bid on HVAC for Gabrielson Lab with the U.S. Geological Survey

What the agency is buying

The U.S. Geological Survey (USGS) needs annual preventive maintenance, routine repairs, and emergency services for the HVAC system at the Gabrielson Lab in Laurel, Maryland. This contract includes a base year and four option years, making it a potentially stable opportunity for a small business.

This is a 100% Small Business Set Aside, meaning only small businesses are eligible to bid. The NAICS Code for this opportunity is 238220, with a size standard of $19.0 million.

Key dates and deadlines

The Request for Quotes (RFQ) was published on August 03, 2026. All quotes must be submitted by August 21, 2026, at 10:00 AM Eastern Time. Faxed quotes will not be accepted; quotes should be emailed to [email protected].

A site visit is scheduled for August 11, 2026, at 10:00 AM Eastern Time. Vendors are strongly encouraged to attend. If you plan to attend, you must email Charles Wicks at [email protected] with names, emails, and phone numbers of attendees at least 24 hours before the visit. The anticipated contract award date is August 28, 2026.

Who this opportunity suits

This opportunity is ideal for small businesses specializing in HVAC services, including preventive maintenance, routine repairs, replacements, and emergency services. The contract's structure, with a base year and four option years, offers a long-term engagement for a qualified vendor.

Firms with experience servicing laboratory or research facility HVAC systems may find this particularly suitable, given the nature of the Gabrielson Lab.

How to respond

To access the solicitation documents, click “View original source” on the portal. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need a free account to view all documents, though this is not always required.

Once you have reviewed the RFQ 140G0126Q0208, prepare your quote and email it to [email protected] by the deadline. Ensure your business is registered at sam.gov/portal to be eligible for award.

Tips for a competitive response

Attend the site visit on August 11, 2026. This is a crucial step to understand the specific requirements and conditions of the HVAC system at the Gabrielson Lab. It also allows you to ask questions directly to the agency.

Clearly detail your experience with similar HVAC maintenance and repair contracts, especially those involving preventive maintenance and emergency services. Highlight your capacity to respond to emergency calls promptly.

Ensure your quote is complete, accurate, and addresses all requirements outlined in the RFQ. Double-check that your business is fully registered and active in SAM.gov, as this is a mandatory requirement for contract award.