Bid guide
How to bid on HVAC And Water Heater Services for NYS Office for People with Developmental Disabilities
What the agency is buying
The New York State Office for People With Developmental Disabilities (OPWDD) is seeking vendors to provide HVAC and water heater services. This includes inspections, startup work, ongoing maintenance, and any necessary repairs or replacements. The contract will cover a five-year period, from 2027 through 2032.
Work will be performed at various locations within Columbia and Greene Counties, New York. This is an opportunity for businesses specializing in facilities maintenance and repair to secure a long-term contract with a state agency.
Key dates and what happens at the deadline
This solicitation was published on August 05, 2026. All bids must be submitted by September 10, 2026, at 11:59 PM ET. This is a firm deadline, and late submissions are typically not accepted.
The bid opening will be conducted virtually through Microsoft Teams. Vendors should ensure their proposals are complete and submitted according to the instructions before the deadline.
Who this opportunity suits
This opportunity is suitable for firms with expertise in HVAC systems and water heater services, including installation, maintenance, and repair. Businesses with experience in facilities maintenance, repair, and building operations, particularly those serving commercial or institutional clients, would be a good fit.
Vendors should be prepared to service multiple locations across Columbia and Greene Counties. The contract is categorized under Facilities, Maintenance, Repair & Building Operations.
How to respond
To access the full solicitation details and documents, you need to visit the New York State Contract Reporter. You can find the initial advertisement without needing to log in.
To view the complete ad, download documents, and access any Q&A, you will need to create a free vendor account on the NY State Contract Reporter. Once you have an account, follow the specific submission instructions provided in the ad, using the given CR# to identify the correct solicitation.
Tips for preparing a competitive response
Carefully review all solicitation documents to understand the full scope of work, including specific inspection requirements, maintenance schedules, and response times for repairs. Ensure your proposal clearly addresses each requirement.
Highlight your firm's experience with similar multi-location contracts or work for government agencies. Provide details on your team's qualifications, certifications, and capacity to handle the projected workload across Columbia and Greene Counties. Clearly outline your proposed pricing structure for the various services requested over the five-year contract period.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from People with Developmental Disabilities, NYS Office for; the original posting controls.