How to bid on the HSI Office Renovation Project for the Department of State

What the Department of State is buying

The U.S. Department of State needs a contractor to renovate the HSI office space within the U.S. Embassy compound in Bogotá, Colombia. This project aims to update the space to accommodate current growth needs.

The renovation work includes architectural and civil engineering tasks such as installing new partitions, replacing ceiling tiles, installing carpet and baseboards, and providing new doors. Mechanical engineering involves modifying or extending the HVAC system. Electrical work includes new lighting fixtures and power outlets. Fire protection system installation or modification is also required.

Construction is expected to take about 50 working days, starting around September 2026.

Key dates and what happens at the deadline

This solicitation was published on July 21, 2026. The deadline for responses is August 20, 2026, at 5:00 PM ET. All proposals must be submitted by this time.

The government intends to award a contract to the lowest priced technically acceptable offer. The contract may be awarded based on initial offers without further discussion.

Who this opportunity suits

This opportunity is suitable for professional contractors with expertise in commercial interior renovations, particularly those with experience in architectural, mechanical, electrical, and fire protection systems.

Firms specializing in government or embassy facility upgrades, especially those with international experience, would be well-suited. Contractors must be registered in the System for Award Management (SAM) database to be eligible for award.

How to respond to this solicitation

The final solicitation and the official response deadline will be posted on SAM.gov and the U.S. Embassy Bogotá website. You should monitor these sites for the official documents.

To submit your quote, email it to the contracting office at [email protected] before the response date and time. Ensure your company is registered in SAM prior to contract award, as this is a mandatory requirement.

Tips for preparing a competitive response

Carefully review all sections of the solicitation once it is officially released to ensure full compliance with all requirements. Pay close attention to the technical specifications for each trade involved: architectural, mechanical, electrical, and fire protection.

Since the government intends to award based on the lowest priced technically acceptable offer, ensure your pricing is competitive while still meeting all technical requirements. Clearly demonstrate your firm's technical capability to perform all aspects of the renovation work.

Double-check your SAM registration status and complete any necessary updates or new registrations well in advance of the deadline. Incomplete or expired registrations can prevent contract award.