Bid guide
How to bid on Hotel, Conference, and Meal Services for Commonwealth's Attorneys' Services Council
What the agency is buying
The Commonwealth's Attorneys' Services Council is seeking a hotel in Hampton Roads, Virginia. They need a venue for a four-day training event in February 2027. This includes lodging, direct meal services, and conference facilities for approximately 25 attendees.
This opportunity is for hotels only. Third-party event planners or other vendors are not eligible to bid.
Key dates and what happens at the deadline
The solicitation was published on July 22, 2026. All bids must be submitted by August 14, 2026, at 12:00 PM ET. This is a firm deadline, and late submissions will not be considered.
The training event itself is scheduled for Sunday, February 7, 2027, through Wednesday, February 10, 2027.
Who this opportunity suits
This request for quotation (RFQ) is suitable for hotels located in the Hampton Roads, Virginia area. The hotel must have on-site conference facilities and be able to provide lodging and direct meal services for a group of about 25 people.
The relevant category for this bid is education, as it supports a training program.
How to respond
To access the full solicitation documents, you need to go to the eVA, Virginia's eProcurement portal. The posting is publicly viewable without an account.
To submit your bid, you must sign in with a free eVA vendor account. Ensure you complete this step before the August 14, 2026, deadline.
Tips for preparing a competitive response
Carefully read the entire Scope of Services document to understand all requirements for lodging, meals, and conference facilities. Pay close attention to the specific dates and the estimated number of attendees.
Clearly detail your hotel's capacity and experience in hosting similar multi-day training events. Highlight your on-site conference amenities and your ability to provide direct meal services. Ensure your pricing is competitive and transparent for all requested services.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Commonwealth's Attorneys' Services Council; the original posting controls.