How to bid on a Helium Refrigeration System for Brookhaven Science Associates

What Brookhaven Science Associates is buying

Brookhaven Science Associates, LLC, which operates Brookhaven National Laboratory, is seeking quotes for a helium refrigeration system. This system will be used within the United States. This is an opportunity for vendors who can supply specialized refrigeration equipment to a national laboratory.

Key dates and what happens at the deadline

The solicitation was published on July 31, 2026. All quotes must be submitted by August 10, 2026, at 5:00 PM ET. Quotes must remain firm for 120 days after this deadline to allow for review, selection, and award.

Who this opportunity suits

This opportunity is suitable for businesses that manufacture or supply helium refrigeration systems. Vendors should be prepared to quote prices in U.S. Dollars and specify the manufacturing location. Firms with experience in facilities equipment for scientific or research institutions would be a good fit.

Vendors must comply with the Buy American Act. Foreign vendors are welcome to bid and have an alternate certification process.

How to respond

To access the solicitation, click “View original source” on the portal. If you land on the homepage, click the link again to go directly to the bid. You may need a free account to view all documents.

Your quote package must include a completed Enclosure C. Quotation Pricing Sheet, with prices firm for 120 days and the manufacturing location stated. You must also provide your SAM Unique Entity Identification (UEI) Number and affirm your Representations and Certifications are current in SAM. If you are a foreign offeror not registered in SAM, you must complete Enclosure B. AMS-Form-050 (Annual Representations and Certifications).

If you are not a small or foreign business and expect your offer to exceed $900,000, you must submit a Small Business Subcontracting Plan or Enclosure G. AMS Form 001 Subcontracting Plan Waiver.

Practical tips for preparing a competitive response

Carefully review all attached documents, especially the RFQ Document and Enclosure C. Quotation Pricing Sheet, to ensure full compliance with all requirements. Pay close attention to the specified freight terms: FOB Destination, Freight Prepaid (Domestic), and Delivered Duty Paid (International).

Ensure your SAM registration is active and up-to-date, or complete the required alternate certifications if you are a foreign vendor. Double-check that all required forms are accurately filled out and included in your submission. Submitting a complete and accurate package by the deadline is crucial for consideration.