Bid guide
How to bid on HCM Redesign & Integration for Virginia Port Authority
What the Virginia Port Authority is buying
The Virginia Port Authority (VPA) is looking for information and budgetary proposals from software suppliers. They want to redesign and implement a new, more robust Human Resources (HR) and payroll solution. This project aims to modernize their operations, improve how different systems integrate, and fix current issues with reporting, manual tasks, and the ability to grow the system.
This is an opportunity for technology firms specializing in HR and payroll software solutions to provide insights and potential costs for a significant system upgrade.
Key dates and what happens at the deadline
This Request for Information (RFI) was published on July 13, 2026. The deadline for responses is August 06, 2026, at 10:00 AM ET. All proposals must be submitted by this time.
At the deadline, the Virginia Port Authority will stop accepting new submissions. They will then review the information and budgetary proposals received to help them plan for a future project.
Who this opportunity suits
This opportunity is suitable for qualified software suppliers with expertise in Human Capital Management (HCM) systems, including HR and payroll solutions. Firms that can offer modern, integrated, and scalable software are a good fit.
The work will involve both on-site and remote activities, so vendors should be prepared for a hybrid work model. This is a technology category opportunity.
How to respond to this RFI
To access the full solicitation documents, you need to go to eVA, Virginia's eProcurement portal. The solicitation number is 124241. Viewing the posting is public and does not require an account.
To submit a response, you must sign in with a free eVA vendor account. Make sure to complete your submission before the August 06, 2026, 10:00 AM ET deadline.
Tips for preparing a competitive response
Since this is an RFI, focus on providing clear, concise information about your software's capabilities, especially how it addresses the VPA's stated needs for modernization, integration, reporting, and scalability. Highlight any features that reduce manual workarounds.
When providing budgetary proposals, ensure they are well-justified and clearly outline what is included. Even though it's an RFI, a well-structured and informative response can position your firm favorably for future solicitations. Pay close attention to all instructions on the eVA portal for submission.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Virginia Port Authority; the original posting controls.