How to bid on Harpers Ferry Dining and Education building HVAC Replacement for the Forest Service

What the Forest Service is buying

The Forest Service needs to replace the HVAC unit that serves the Dining Hall and Education Building at the Harper Ferry Job Corps Civilian Conservation Center in Harpers Ferry, West Virginia. This is an opportunity for small businesses in the construction sector.

This project is a total small-business set-aside under NAICS code 238220, which has a size standard of $19 million. This means only small businesses meeting this criteria can submit a quotation.

Key dates and deadlines

The solicitation was published on July 20, 2026. All quotations must be submitted by August 21, 2026, at 5:00 PM ET. It is important to submit your response before this deadline.

A site visit is scheduled for August 5, 2026, at 10:00 a.m. EDT at 146 Buffalo Rd, Harpers Ferry, WV 25425. If you plan to attend, you must RSVP to Michael Twigg at [email protected] at least 72 hours in advance of the site visit.

Who this opportunity suits

This opportunity is suitable for small businesses specializing in HVAC installation and replacement, particularly those with experience in commercial or institutional building projects. The relevant NAICS code is 238220, which covers plumbing, heating, and air-conditioning contractors.

Firms with a physical presence or experience working in West Virginia may find this advantageous, given the project location in Harpers Ferry.

How to respond to this solicitation

To access the full solicitation details and attachments, you will need to view the original source on the portal. Click the provided link to open the opportunity. If the first click takes you to the portal's homepage, click the link again to go directly to the bid.

You may need to create a free account on the portal to view all documents. Once you have reviewed the solicitation and all attachments, prepare and submit your quotation as instructed within the documents.

Practical tips for a competitive response

Thoroughly review all sections of the Request for Quotation (RFQ) and any attached documents. Ensure your quotation directly addresses all requirements and specifications outlined by the Forest Service.

Attending the site visit on August 5, 2026, is highly recommended. This will provide you with a direct understanding of the existing conditions and project scope, which can help you prepare a more accurate and competitive bid. Remember to RSVP to Michael Twigg at least 72 hours beforehand.

Pay close attention to the small business set-aside designation and ensure your firm meets the $19 million size standard for NAICS 238220. Clearly demonstrate your firm's experience with similar HVAC replacement projects in your submission.