Bid guide
How to bid on Halon 1211 Fire Extinguisher Maintenance for the Dept of Defense
What the agency is buying
The Department of Defense, specifically Luke Air Force Base in Arizona, is seeking a vendor to provide inspection, maintenance, and servicing for up to 175 wheeled Halon 1211 fire extinguishers. These extinguishers are used by the 56th Maintenance Group flightline. This is a Firm-Fixed Price contract, structured with one base year and three optional years.
This opportunity is set aside entirely for small businesses. Vendors should be prepared to provide all necessary personnel, equipment, tools, materials, and labor to perform the work according to the statement of work.
Key dates and deadlines
The solicitation was published on August 07, 2026. If you have questions about the Request for Proposal (RFP), they must be submitted by August 17, 2026, at 9:00 AM MST (Arizona Time) / 12:00 PM EST. Questions submitted after this deadline may not receive a response.
Proposals are due by September 07, 2026, at 12:00 PM MST (Arizona Time) / 3:00 PM EST. It is important to submit your proposal on time, as late submissions are typically not considered.
Who this opportunity suits
This contract is suitable for small businesses with expertise in fire extinguisher inspection, maintenance, and servicing, particularly for Halon 1211 systems. Firms that can provide comprehensive services, including all personnel, equipment, tools, materials, and labor, will be well-suited.
The work is located at Luke Air Force Base in Arizona, so vendors with local presence or the ability to efficiently service this location may find this advantageous. The contract's Firm-Fixed Price structure and base year plus three option years offer a stable engagement for the right vendor.
How to respond
To access the solicitation documents, you will need to click the “View original source” link. If the first click takes you to a homepage, click the link again to go directly to the bid. You may need to create a free account on the portal to view all documents, though this is not always required.
All questions regarding the RFP must be emailed to Velma Wynn and Kristie Canterbury by the August 17, 2026 deadline. Proposals must also be submitted via email to Velma Wynn and Kristie Canterbury by the September 07, 2026 deadline. Ensure you send all communications only to the specified points of contact.
Tips for preparing a competitive response
Carefully read all instructions, especially FAR clause 52.212-2, which outlines evaluation instructions. Ensure your proposal addresses all requirements in the statement of work and includes all applicable costs for the base year and all three option years.
Since this is a Firm-Fixed Price contract, accurately calculating your costs and pricing your services competitively is crucial. Double-check that your proposal is complete and submitted to the correct email addresses by the deadline. Remember that funds are not presently available for this effort, and an award will only be made once funds are available.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from DEPT of Defense; the original posting controls.