Bid guide
How to bid on Hall C A/C Replacement for SURATech
What SURATech is buying and why it matters
SURATech, which manages Jefferson Lab, is looking for a contractor to replace the air-conditioning system in Hall C at the facility in Newport News, Virginia. This is an opportunity for businesses specializing in equipment replacement and HVAC systems to work with a Department of Energy National Accelerator Facility.
Key dates and what happens at the deadline
This solicitation was published on July 31, 2026. To be eligible, you must attend a site visit; visitor registration for this visit is due by August 10, 2026. Written questions about the solicitation must be submitted by August 20, 2026. Proposals are due by 4:30 p.m. Eastern Time on August 27, 2026. Be aware that an award can be made based on initial offers, so ensure your proposal is complete and any questions are resolved before submission.
Who this opportunity suits
This opportunity is suitable for contractors with experience in large-scale air conditioning system replacement and installation. Firms with expertise in industrial HVAC equipment and projects within scientific or research facilities would be particularly well-suited. The solicitation is unrestricted, meaning businesses of all sizes can compete, provided they meet the eligibility requirements.
How to respond to this solicitation
To access the solicitation documents, you need to go to the Jefferson Lab Solicitation Bulletin Board. You will need to register as a visitor to Jefferson Lab by August 10, 2026, to attend the mandatory site visit. All communications regarding this solicitation should reference Solicitation No. SURATech-26-R453399A. Submit any questions in writing by August 20, 2026, and your final proposal by the August 27, 2026 deadline.
Tips for preparing a competitive response
Since a site visit is mandatory for eligibility, make sure to register as a visitor by the August 10 deadline and attend the visit. This will give you crucial insights into the project scope and site conditions. Pay close attention to all instructions in the Request for Proposal (RFP), especially those related to proposal format and content. Address all requirements thoroughly, as awards can be made on initial offers. Ensure your proposal clearly demonstrates your firm's experience with similar equipment replacement projects and your capacity to handle the scope of work at a facility like Jefferson Lab.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from SURATech; the original posting controls.