How to bid on spare air filters for the US Embassy in Guatemala

What the Department of State is buying

The U.S. Embassy in Guatemala needs to purchase and receive spare air filters for its Air Handling Units (AHUs). This includes all associated service fees for the delivery. These filters are essential for maintaining the Embassy's heating, ventilation, and air conditioning (HVAC) systems. They also help ensure good indoor air quality and the proper performance of the equipment.

This is an opportunity for vendors to supply critical equipment that supports the daily operations and infrastructure of a U.S. diplomatic mission abroad.

Key dates and what happens at the deadline

This request for proposal (RFP) was published on July 23, 2026. The deadline for submitting your proposal is August 14, 2026, at 7:00 PM ET. All proposals must be submitted by this exact time. Late submissions are generally not accepted, so plan to complete and submit your response well in advance.

Who this opportunity suits

This opportunity is suitable for businesses that specialize in supplying HVAC equipment, particularly air filters, and can manage international delivery to Guatemala. Firms with experience in providing equipment to government entities or embassies may find this particularly relevant. The solicitation falls under the equipment category, specifically for air handling unit components.

How to respond to this solicitation

To access the full solicitation details, click the “View original source” link. If the first click takes you to the portal's homepage, click the link again to go directly to the bid. You may need to create a free account on the portal to view all the documents, though this is not always required for every bid.

Tips for preparing a competitive response

When preparing your response, clearly detail the specifications of the air filters you propose, ensuring they meet or exceed the requirements for the Air Handling Units. Provide a comprehensive breakdown of all costs, including the unit price of the filters and any applicable service fees for delivery to the U.S. Embassy in Guatemala.

Highlight your experience in supplying similar equipment, especially to international locations or government clients. Emphasize your ability to ensure timely and reliable delivery. A well-organized proposal that clearly addresses all aspects of the solicitation will demonstrate your professionalism and capability.