Bid guide
How to bid on HVAC Water Treatment System Maintenance for the Department of State
What the Department of State is buying
The U.S. Embassy in Guatemala needs preventive maintenance services for its HVAC water treatment system. This includes all logistics, customs, shipping, transportation, labor, approved water treatment chemicals, tools, and testing equipment.
The goal is to maintain the current piping and HVAC equipment and establish a cost-effective water treatment program. This program will control issues like corrosion, scaling, general deposits, and microbiological growth. All work must follow the provided Statement of Work, safety requirements, and applicable codes.
Key dates and what happens at the deadline
This Request for Proposals (RFP) was published on August 07, 2026. The deadline for submitting your proposal is September 04, 2026, at 5:00 PM ET. All proposals must be submitted by this time.
It is important to submit your response well before the deadline to avoid any last-minute technical issues.
Who this opportunity suits
This opportunity is suitable for firms specializing in equipment maintenance, particularly those with expertise in HVAC systems and water treatment programs. Vendors should be capable of managing international logistics, including customs and shipping to Guatemala.
Experience with controlling corrosion, scale, deposits, and microbiological growth in HVAC water systems is essential. Firms must also be familiar with relevant safety, equipment, and building codes and standards.
How to respond to this solicitation
To access the full solicitation documents, click the “View original source” link. If the first click takes you to the portal’s homepage, click the link again to go directly to the bid.
You may need to create a free account on the portal to view all documents. However, for many bids, an account is not required to access the information.
Practical tips for a competitive response
Carefully review the Statement of Work to ensure your proposal directly addresses all specified requirements for water treatment, equipment servicing, and testing. Highlight your firm's experience with similar HVAC water treatment projects, especially those involving complex logistical considerations.
Clearly detail the specific chemicals, tools, and testing equipment you plan to use, ensuring they comply with all stated requirements. Emphasize your adherence to safety, equipment, and building codes and standards, providing examples of past compliance.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from State, Department of; the original posting controls.