How to bid on Enterprise Asset Management Solutions for the City of Austin

What the City of Austin is buying

The City of Austin is looking for a vendor to provide, implement, and support a modern, cloud-based Enterprise Asset Management (EAM) or Computerized Maintenance Management System (CMMS). This system is for the Austin Water Department.

The goal is to replace existing asset management software with a single, unified system. This new system should improve asset reliability, make operations more efficient, and help with data-driven decisions for both horizontal and vertical infrastructure.

Key dates and what happens at the deadline

The deadline for submitting proposals is August 18, 2026, at 3:00 PM ET. All proposals must be submitted exactly as directed in the solicitation before this date and time. Late submissions may not be considered.

Who this opportunity suits

This opportunity is suitable for solution providers specializing in Enterprise Asset Management (EAM) or Computerized Maintenance Management System (CMMS) software. Firms with expertise in cloud-based solutions and experience with water utility infrastructure or similar large-scale asset management projects would be a good fit. This falls under the professional services category.

How to respond

To access the solicitation, click the "View original source" link. This will open the solicitation details on Austin Finance Online. You do not need to log in to view the documents.

Review all scope details, attached documents, and the due date on the solicitation page. Submit your proposal precisely as instructed within the solicitation documents before the stated deadline.

Tips for preparing a competitive response

Carefully read the entire Request for Proposal (RFP) to understand all requirements and evaluation criteria. Pay close attention to the specific needs of the Austin Water Department regarding asset reliability, operational streamlining, and data-driven decision-making.

Highlight your experience with implementing cloud-based EAM/CMMS solutions for similar organizations, especially those managing extensive infrastructure. Clearly demonstrate how your proposed solution will consolidate existing systems and provide measurable improvements. Ensure your proposal is well-organized, addresses every point requested, and is submitted on time.