Bid guide
How to bid on Grounds Maintenance with 4 Option Years for the Department of Agriculture
What the agency is buying
The Department of Agriculture is seeking grounds maintenance services for a location in Kerrville, Texas. This contract includes a base year and four option years, meaning it could last for several years if all options are exercised. This is a good opportunity for small businesses specializing in groundskeeping.
This acquisition is a total small-business set-aside, meaning only small businesses can compete. The relevant industry code is NAICS 561730, for Landscaping Services, with a size standard of $9.5 million.
Key dates and deadlines
The deadline for submitting your quotation is Friday, August 14, 2026, by 4:00 PM Central Standard Time. All questions about the solicitation must be submitted by Tuesday, August 11, 2026, by 3:00 PM Central Standard Time.
A site visit is scheduled for Wednesday, July 29, 2026, at 10:00 AM Central Standard Time. If you plan to attend, you must email the name of the personnel and company to [email protected] by Tuesday, July 28, 2026, by 3:00 PM Central Standard Time.
Who this opportunity suits
This opportunity is specifically for small businesses that provide landscaping or grounds maintenance services. Your company should have experience in this field and be able to demonstrate your capability to perform the work outlined in the Statement of Work. Firms registered under NAICS 561730 are the primary target.
To be eligible, your business must be actively registered in the System for Award Management (SAM.gov) both when you submit your quote and at the time of award.
How to respond
Quotes must be submitted electronically via email to [email protected]. Faxed or hard copy quotes will not be accepted. Your response should include a detailed description of your capability to provide the grounds maintenance services, relevant experience with similar work for government agencies or other organizations, and your past performance history.
Simply stating that you can provide the services as described in the Statement of Work is not enough; you need to provide additional information to be considered for award.
Tips for a competitive response
Carefully review the Statement of Work to understand all requirements and ensure your quote addresses each one. Provide specific examples of past projects that demonstrate your experience with grounds maintenance, especially those of similar scope or complexity. Highlight any specialized equipment or techniques you use that could benefit the agency.
Ensure your SAM.gov registration is current and active. Respond to all questions in the solicitation clearly and concisely. If you attend the site visit, use the opportunity to gather information that can strengthen your proposal and ask any clarifying questions you may have before the question deadline.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Agriculture, Department of; the original posting controls.