How to bid on ground transportation of mail for the Department of State

What the agency is buying

The Department of State needs a contractor to provide ground transportation of mail. This service involves moving mail from Ezeiza Airport in Buenos Aires to the U.S. Embassy in Buenos Aires. This is an opportunity for businesses that can reliably handle logistics and transportation in this specific region.

The contract will be a firm-fixed-price, indefinite-delivery indefinite-quantity agreement. This means the pricing will be set, but deliveries will be ordered as needed by the government. The contract is expected to have a base year, with the possibility of up to six-month option periods.

Key dates and deadlines

This solicitation was published on August 05, 2026. All quotations must be submitted by August 19, 2026, at 11:00 AM ET. It is important to submit your offer before this deadline, as late submissions may not be considered.

The government may award the contract based on initial offers without further discussions, so ensure your first submission is complete and competitive.

Who this opportunity suits

This opportunity is suitable for professional transportation and logistics firms, especially those with established operations and experience in Buenos Aires, Argentina. Any responsible source may submit a quotation. Contractors must be registered in the System for Award Management (SAM) database before submitting an offer. It is recommended to complete SAM registration well in advance of the deadline.

How to respond

To access the full details of this opportunity, you will need to view the original source on the portal. Sometimes, the first click may lead to the portal's homepage; if so, click the link again to go directly to the bid. You may need a free account to view all documents, though this is not always required.

This opportunity allows for electronic responses. Ensure your email containing your offer does not exceed 30 MB. If it does, you may need to send multiple emails to submit your complete offer.

Practical tips for a competitive response

When preparing your quotation, clearly outline your capabilities for ground transportation, specifically detailing your ability to operate between Ezeiza Airport and the U.S. Embassy in Buenos Aires. Highlight any relevant experience with similar secure or time-sensitive deliveries.

Since the government may award without discussions, make sure your initial offer is comprehensive and addresses all requirements. Pay close attention to the firm-fixed-price nature of the contract and ensure your pricing is competitive and sustainable for the base year and potential option periods. Double-check that your SAM registration is active and up-to-date before submitting your offer.