How to bid on GPR Surveillance at Camp Zama, Japan for the Department of Defense

What the agency is buying

The Department of Defense is seeking a firm-fixed-price contract for comprehensive subsurface utility mapping and anomaly screening services using Ground Penetrating Radar (GPR) at Camp Zama, Japan. The primary goal is to survey designated vehicle-accessible roadways to detect, identify, and map underground utilities and anomalies. This will result in a 2D GIS database based on GPR data signatures.

This opportunity is for firms with expertise in GPR surveys, particularly those with experience in creating GIS databases from GPR data. The work must be performed exclusively in Japan, and the contract price will include all travel and lodging expenses.

Key dates and what happens at the deadline

This is a Request for Information (RFI) published on July 30, 2026. The deadline for responses is August 20, 2026, at 1:00 AM ET. This notice is not a request for competitive proposals or quotations. The government intends to solicit this requirement directly from suppliers.

The expected award date for the contract is on or around September 10, 2026, though this is subject to change. While this RFI is not a formal solicitation, responding to it can help the agency understand the market and may inform future direct solicitations.

Who this opportunity suits

This opportunity is suitable for professional services firms specializing in Ground Penetrating Radar (GPR) utility mapping and data interpretation. Firms must be able to perform all work exclusively in Japan.

Key personnel must meet specific licensing and certification requirements, including a Project Manager with a Japanese "Gijutsu-shi" or US Professional Engineer license, a Project/Site Lead with OSHA 30-Hour Construction or Japanese equivalent, Data Analysis Personnel with 5+ years of GPR experience, and a Land Surveyor with a Japanese "Sokuryo-shi" or US Professional Land Surveyor license. Firms not physically located in Japan must demonstrate an established partnership with a local authorized service provider in Japan.

How to respond

To access the opportunity details, click "View original source" on the portal. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always required.

Practical tips for preparing a competitive response

Carefully review all personnel qualification requirements. Ensure that your proposed key personnel possess the exact licenses and certifications specified, as only credentials from recognized governmental or regulatory authorities of the United States or Japan will be accepted. Provide verifiable copies of all required documents.

If your firm is not physically located in Japan, it is crucial to establish and document a partnership with a local authorized service provider in Japan. Include the partner company’s name, address, point of contact, email, and phone number with your response. Failure to provide verifiable evidence of local warranty service capability will result in your offer being deemed technically unacceptable.

Demonstrate your firm's experience in GPR utility mapping, particularly in projects compliant with U.S. (e.g., ASCE) or Japanese industrial standards. Highlight any experience with vehicle-mounted, multi-channel GPR systems and creating 2D GIS databases from GPR data signatures.