Bid guide
How to bid on Giant Voice Upgrades and Repairs for the Air Force
What the Air Force is buying
The Department of the Air Force is looking for a qualified small business to provide Giant Voice replacement parts and perform related upgrades and repairs. This work will take place at the 934th Airlift Wing in Minneapolis, Minnesota. The selected contractor will be responsible for providing all necessary labor, equipment, materials, delivery, and covering technician travel, lodging, and per diem.
This is a valuable opportunity for small businesses specializing in equipment repair and upgrades, particularly those with experience in voice communication systems or similar infrastructure projects. One award is expected from this solicitation.
Key dates and deadlines
The solicitation was published on July 23, 2026. All quotes are due by 12:00 PM Central Standard Time on August 17, 2026. This is a firm deadline, and late quotes may be rejected.
An optional site visit is scheduled for Thursday, August 6, 2026, at 9:00 a.m. at the 934th Airlift Wing. If you plan to attend the site visit, you must submit an Entry Access List (EAL) with your security information by 12:00 p.m. on August 3, 2026. Questions about the solicitation should be submitted well in advance of the deadline, as questions asked within two days of the closing date may be answered at the discretion of the Contracting Officer.
Who this opportunity suits
This opportunity is a 100% Total Small Business Set-aside, meaning only small businesses are eligible to bid. The NAICS Code for this requirement is 238210, which covers electrical contractors and other wiring installation contractors, with a size standard of $19.0 million. Firms that specialize in the installation, repair, and maintenance of sound and communication equipment, or similar electrical and electronic systems, would be well-suited.
To be eligible for an award, all contractors must be registered in the System for Award Management (SAM) database and have completed the “On-line Representations and Certifications” within their SAM registration. The offeror must also be an authorized, qualified, and certified vendor for the required parts and services.
How to respond
This is a Request for Quotation (RFQ), and written quotes are required; oral offers will not be accepted. Emailed quotes are preferred. All questions and quotes must be directed to the 934AW Contracting Officer and Contracting Specialist via email.
To access the full solicitation details and any attached documents, click “View original source” on the portal. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need to create a free account on the portal to view all documents, though this is not always required.
Tips for a competitive response
Carefully review all attachments, especially "Attachment 1 Salient Characteristics Giant Voice Upgrades and Repairs," to fully understand the technical requirements for the replacement parts and repairs. Ensure your quote clearly addresses all line items, including Giant Voice replacement parts and repair, and travel, lodging, and per-diem for technicians.
If possible, attend the optional site visit. This can provide valuable insights into the existing system and the scope of work, which can help you prepare a more accurate and competitive quote. Remember to submit your Entry Access List (EAL) by the August 3, 2026, deadline if you plan to attend. Ensure your company's SAM registration is active and up-to-date, including all online representations and certifications, as this is a mandatory requirement for award eligibility. Also, be sure to have proper identification for accessing the Air Force Installation, as REAL ID is in force.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from DEPT of the Air Force; the original posting controls.