How to bid on GCPO Tool & Equipment Calibration IDIQ for the Bureau of Reclamation

What the agency is buying

The Bureau of Reclamation is conducting market research for a potential five-year Indefinite Delivery, Indefinite Quantity (IDIQ) contract. They are looking for small businesses to provide calibration and certification services for approximately 500 precision tools and equipment. This includes electrical, electronic, and mechanical items used across various GCPO facilities, such as powerhouses, switchyards, and pumping plants.

The work requires calibration to manufacturer recommendations, with traceability to NIST standards. Contractors will need to provide all labor, supplies, tools, equipment, and qualified technicians. Services can be performed at the contractor's facility, via a mobile calibration lab, or a combination of both.

Key dates and deadlines

This is a Request for Information (RFI), not a request for competitive quotes. Responses are due by August 5, 2026, at 5:00 PM PDT. The Bureau of Reclamation expects to issue a formal Request for Quotation (RFQ) around August 31, 2026.

Who this opportunity suits

This opportunity is suitable for small businesses specializing in testing laboratories and services, specifically those with expertise in calibrating precision tools and equipment. The relevant North American Industry Classification System (NAICS) code is 541380, Testing Laboratories and Services, with a small business size standard of $19.0 million. Firms with experience calibrating a wide range of brands and equipment types, including IR cameras, ohmeters, multimeters, and various test gauges, should consider responding.

How to respond

To respond to this RFI, you need to email a capability statement and relevant history, along with your Unique Entity ID (UEI) number, to Contract Specialist Paula Gross ([email protected]). Responses must be received by August 5, 2026, at 5:00 PM PDT.

This is a sources sought notice for market research purposes only. It is not a commitment by Reclamation to award a contract, nor will they pay for any information provided. A formal solicitation will be issued at a later date.

Tips for preparing a competitive response

When preparing your capability statement, clearly outline your firm's experience with tool and equipment calibration, especially for electrical, electronic, and mechanical items. Highlight your ability to meet NIST traceability standards and adhere to manufacturer recommendations. Detail your facility capabilities, including whether you offer mobile lab services, and how you ensure economical service delivery.

Provide specific examples of past projects that demonstrate your expertise with similar equipment brands and types mentioned in the notice. Ensure your Unique Entity ID (UEI) is current and included in your submission. Being registered and active in the System for Award Management (SAM.gov) is essential for any federal government contracting.