How to bid on the FY27 SW Bolivar Fuel Tanks Replacement Project for MoDOT

What MoDOT is buying and why it matters

The Missouri Department of Transportation (MoDOT) is looking for bids to replace fuel tanks at its Bolivar Maintenance Facility. This project involves providing both labor and materials to install three new fuel tanks and all the necessary equipment to create a fully operational fuel island.

This is an opportunity for businesses specializing in fuel system installation or general construction with this capability to secure a contract with a state agency. The work is essential for maintaining MoDOT's operational infrastructure.

Key dates and what happens at the deadline

This Invitation for Bid (IFB) was published on July 28, 2026. The deadline for submitting bids is August 20, 2026, at 3:00 PM ET. All bids must be received by this time.

A mandatory site visit is required for your bid to be accepted. If you plan to submit a hard copy bid, you must contact Logan Wilbers five business days before the bid closing date.

Who this opportunity suits

This opportunity is suitable for firms with expertise in fuel tank installation, petroleum equipment, or general construction with a strong track record in similar infrastructure projects. Vendors should be capable of providing both materials and labor for a complete fuel island setup.

The relevant category for this work is technology, specifically related to fuel system infrastructure and installation.

How to respond to this solicitation

To access the full documents and respond, you need to go to the State of Missouri Oracle procurement portal. You can view the negotiation's public abstract directly on the portal without signing in.

Once on the portal, review the summary, lines, and listed documents. If you need to download documents or submit a response, you will need to register a free supplier account on the Oracle portal. Bids can be submitted electronically through MissouriBUYS or by mail, UPS, or FedEx. Remember to contact Logan Wilbers five business days before the closing date if you intend to submit a hard copy.

Practical tips for a competitive response

Given the mandatory site visit, ensure you attend and take detailed notes. This will help you understand the existing conditions and any specific challenges, allowing you to tailor your bid more effectively. It also demonstrates your commitment and understanding of the project scope.

Carefully review all five attachments provided with the solicitation. These documents will contain critical details, specifications, and requirements that must be addressed in your bid. Pay close attention to any specific material requirements or installation standards outlined by MoDOT.

If submitting a hard copy bid, plan your delivery well in advance to ensure it arrives before the deadline. Account for potential shipping delays and the requirement to notify the buyer five business days prior. For electronic submissions, ensure your company is registered on MissouriBUYS and that you are familiar with the submission process to avoid last-minute technical issues.