Bid guide
How to bid on the FY26 DPW Hot Water Plant Overhaul for Military Affairs
What the agency is buying
The Virginia Department of Military Affairs is seeking contractors to overhaul the boiler systems at the Mates Facilities located at Fort Pickett in Blackstone, Virginia. This project involves the demolition and repair or replacement of existing boiler systems.
The scope of work includes repairing or replacing boilers, pumps, and pump controls. It also covers the evaluation and preventative maintenance of fuel lines, gasket replacement, hydro testing, flue assemblies, and burner assembly repair and preventative maintenance. This is a significant opportunity for contractors specializing in mechanical systems and boiler overhauls.
Key dates and deadlines
This Invitation for Bid (IFB) was published on July 30, 2026. The deadline for submitting bids is August 27, 2026, at 8:00 PM Eastern Time. All responses must be submitted by this deadline.
It is crucial to submit your bid on time, as late submissions are typically not accepted. Plan to finalize and submit your response well before the closing time to account for any technical issues.
Who this opportunity suits
This opportunity is ideal for construction firms with expertise in mechanical systems, particularly those specializing in boiler repair, replacement, and maintenance. Companies with experience in facility overhauls and working with government agencies will find this a suitable project.
The solicitation falls under the construction category, making it relevant for contractors with a strong background in industrial or institutional mechanical system upgrades and renovations.
How to respond to this solicitation
To access the full solicitation documents, you need to view solicitation 125388 on eVA, Virginia's eProcurement portal. Viewing the posting is public and does not require an account.
To submit a bid, you must sign in with a free eVA vendor account. Ensure you have an active account or create one well in advance of the deadline to avoid last-minute complications.
Tips for a competitive response
Carefully review the entire Scope of Work to ensure your bid addresses all requirements for boiler repair, replacement, and associated system maintenance. Clearly detail your approach to each component mentioned, such as pumps, controls, fuel lines, and flue assemblies.
Provide a comprehensive cost breakdown that is transparent and justifiable. Highlight your firm's experience with similar boiler overhaul projects, especially those involving government or institutional facilities. Emphasize your ability to complete the work efficiently and to the required standards.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Department of Military Affairs; the original posting controls.