Bid guide
How to bid on Eaton UPS Maintenance for the DEPT of Defense
What the agency is buying
The Department of Defense, specifically the 97th Operations Support Squadron, needs maintenance services for two Eaton UPS systems. These systems are located in buildings 530 and 550. The required service is an Eaton UPS Flex Service Plan.
This plan must include parts and labor coverage, a best-effort eight-hour response time, 24/7 preventive maintenance for batteries, and technical support. The service period is one base year, with a possible four-month extension. This is a notice of intent to award a sole-source contract to Eaton Corporation, but other capable businesses can submit their information.
Key dates and what happens at the deadline
This notice was published on August 07, 2026. If you intend to submit a capability statement, it must be received by August 18, 2026, at 1:00 PM CDT. This is a strict deadline; submissions received after this time will not be reviewed.
The government will review all timely submissions to determine if a competitive procurement is warranted or if they will proceed with the planned sole-source award to Eaton Corporation.
Who this opportunity suits
This opportunity is for businesses that can provide maintenance and service for Eaton UPS systems, specifically those with proprietary service software for 3-phase UPS products. The agency believes Eaton Corporation is the only source capable of providing this specialized support.
If your firm has the technical capability and resources to service Eaton UPS systems, particularly with access to or expertise in Eaton's proprietary service software, you should consider responding. This falls under the equipment maintenance and repair category.
How to respond
This is not a request for competitive proposals. Instead, it is a notice of intent to award a sole-source contract. However, interested sources can submit a capability statement.
Your capability statement must include technical data and cost information. Provide sufficient detail and convincing evidence to clearly demonstrate your firm's ability to meet the requirements. Do not just ask questions or request documentation; such submissions will not be considered. Submit your capability statement by email ONLY as a Microsoft Word or Adobe PDF attachment to [email protected] and [email protected].
Practical tips for preparing a competitive response
Since this is a sole-source justification, your response must directly challenge the government's assertion that only one vendor can perform the work. Focus on demonstrating your firm's specific technical capabilities related to Eaton UPS systems and their proprietary software. Provide concrete examples and evidence.
Clearly outline your proposed service plan, including how you meet or exceed the specified requirements for parts and labor, response time, preventive maintenance, and technical support. Include a detailed cost breakdown to show your pricing is competitive. Ensure your submission is concise, well-organized, and directly addresses all aspects of the government's stated need.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from DEPT of Defense; the original posting controls.