How to bid on Furnish and Install Storm Shelters on Capehart Housing, Vance AFB, OK

What the Air Force is buying and why it matters

The Department of the Air Force, through its prime contractor ASRC Federal Gulf State Constructors, LLC (AFGSC), is seeking a subcontractor to furnish and install 158 prefabricated storm shelters at Capehart Housing, Vance Air Force Base in Enid, Oklahoma. This is a firm-fixed-price competitive subcontracting solicitation for construction services.

This project is estimated to be between $1 million and $5 million. It's an opportunity for construction firms to work on a significant government project, providing essential safety infrastructure for military housing.

Key dates and what happens at the deadline

The solicitation was published on July 24, 2026. If you have questions about the solicitation, they must be submitted by close of business on August 18, 2026. Answers will be posted via an amendment within 2 to 5 business days after the questions period closes.

A site visit is scheduled for August 4, 2026, at 9:00 AM CST. Attendance is strongly encouraged. Bids are due by September 2, 2026, at 11:00 AM CST. No late offers will be considered or accepted after this deadline. Quotes must remain valid for 180 days after the solicitation close date.

Who this opportunity suits

This opportunity is suitable for construction firms with experience in furnishing and installing prefabricated structures, particularly storm shelters. Firms should be capable of managing a project of this size and scope, which involves detailed technical specifications, earthwork, and restoration.

To be eligible for subcontract award, businesses must be registered and active in the System for Award Management (SAM). Firms submitting proposals without valid SAM registration will be deemed unacceptable.

How to respond to this solicitation

To access the solicitation documents, you will need to view the original source on the portal. You may need to click the link twice if it initially leads to the portal's homepage. A free account might be required to view documents, though not for all bids.

Your completed bid must be emailed to Betty Kliewer at [email protected] by the deadline. Ensure all required documents are attached, including the fully completed Bid Form (Appendix B of the SOW), technical specifications, a detailed labor and material breakdown, and your firm's qualifications and experience.

Tips for preparing a competitive response

Carefully review the Statement of Work (SOW) and all attachments, including the Wage Determination and Q&A Sheet. Pay close attention to the technical specifications for storm shelter design, installation, earthwork, restoration, materials, and standards cited in the SOW.

Attend the site visit on August 4, 2026, at 9:00 AM CST. This is a crucial opportunity to understand the project site and ask clarifying questions. Remember to provide a list of attendees at least 48 hours prior and follow the base access instructions carefully, including bringing proper identification and vehicle documents.

Ensure your bid form is completed in full and that your labor and material breakdown clearly aligns with the pricing structure. Since the award will be based on the lowest price among technically acceptable offers (LPTA), focus on providing a competitive price while meeting all technical requirements. Double-check your SAM registration status to ensure it is active.