How to bid on Fuel Management System Preventative Maintenance Services for the Department of State

What the Department of State is buying

The Department of State is seeking quotes for preventative maintenance services for a fuel management system located in Podgorica. This is an opportunity for businesses that specialize in maintaining such systems to work with a government agency.

Key dates and deadlines

The solicitation was published on July 24, 2026. Questions about the solicitation must be submitted by email to [email protected] by noon CEST on August 3, 2026. The final deadline for submitting your quotation is August 17, 2026, at 6:00 AM ET (noon CEST). No quotations will be accepted after this deadline.

Who this opportunity suits

This opportunity is suitable for firms with expertise in construction, specifically those providing preventative maintenance services for fuel management systems. Bidders must be registered in the System for Award Management (SAM) database.

The solicitation is a Request for Quotations (RFQ), which typically means the agency is looking for competitive pricing for a clearly defined service.

How to respond

To respond, you must follow the instructions in Section 3 of the solicitation document. Complete the required portions of the attached document and email your quotation to [email protected]. Ensure your email indicates the solicitation number 19MJ1926Q0004.

Your submission must include a completed SF-1449 form, Section I pricing, Section 5 Representations and Certifications, any additional information required in Section 3, and proof of SAM registration. It is important to provide your financial information and technical offer as separate documents.

Tips for a competitive response

Carefully review all sections of the solicitation, especially Section 3, for specific requirements and instructions. Pay close attention to the details requested for both the technical and financial offers, and ensure they are submitted separately as instructed.

Double-check that all required forms, certifications, and proof of SAM registration are included in your submission. Timely submission is critical, so plan to send your quotation well before the August 17, 2026 deadline to avoid any last-minute issues.