How to bid on a 160-Ton Air-Cooled Scroll Chiller for FPC Bryan, TX

What the agency is buying and why it matters

The Federal Bureau of Prisons (BOP) at FPC Bryan, Texas, is seeking a vendor to supply one 160-ton air-cooled scroll chiller. This equipment is for the in-house replacement of the existing unit serving the Brazos Unit. This is a supply-only requirement, meaning the contractor will furnish all equipment and materials needed for the replacement.

This opportunity is a small business set-aside, making it exclusively available to eligible small businesses. It is a firm-fixed-price contract, which means the price agreed upon at the time of award will not change.

Key dates and what happens at the deadline

The solicitation was published on July 30, 2026. All quotations are due by August 07, 2026, at 11:00 AM Eastern Time. It is important to submit your quotation before this deadline, as late submissions will not be considered.

The government reserves the right to make an award without discussions. This means your initial submission should be as complete and competitive as possible.

Who this opportunity suits

This opportunity is suitable for small businesses that can supply large-scale HVAC equipment, specifically a 160-ton air-cooled scroll chiller. Vendors should be able to provide detailed product specifications that are equal or equivalent to the requested specifications.

Firms specializing in equipment supply for federal facilities, particularly those with experience in the Justice Department or correctional facilities, may find this a good fit. The contract is for supply only, so installation services are not required from the vendor.

How to respond

To respond, you must submit a completed SF-1449 form along with full product detail sheets and specifications for the proposed chiller. Your quotation must include all equipment and materials necessary to replace the existing system.

Quotations must be submitted electronically. Faxed and hand-delivered quotes will not be accepted. You must be registered in SAM.gov and have completed the necessary representations and certifications in SAM at the time of submitting your quotation. Any questions about the solicitation should be submitted in writing via email to [email protected].

Practical tips for a competitive response

Carefully review the Statement of Work to ensure your proposed chiller and materials meet all specified requirements. Provide clear and comprehensive product detail sheets and specifications to demonstrate technical acceptability.

The evaluation criteria prioritize Technical Acceptability and Delivery Schedule over Price. While price is important, a technically superior quotation or a more advantageous delivery schedule can be a deciding factor. Propose the earliest feasible delivery date to gain an advantage.

Ensure your SAM.gov registration is active and up-to-date, including all required representations and certifications, before submitting your quotation. This is a mandatory requirement for award.