How to bid on subsistence food items for FPC Alderson, Department of Justice

What the agency is buying

The Federal Prison Camp (FPC) Alderson, part of the Department of Justice, is seeking bids for subsistence food items. These items are for the period of October 1 through December 31, 2026. This is a good opportunity for small businesses in the food and agriculture sector to supply a federal facility.

Key dates and deadlines

The solicitation was published on August 4, 2026. All quotes must be submitted by 8:00 AM Eastern Time on August 21, 2026. Quotes received after this deadline will not be considered. The contract period for deliveries will run from October 1, 2026, to December 31, 2026.

Who this opportunity suits

This opportunity is a total small business set-aside, meaning only small businesses are eligible to bid. The relevant NAICS code is 311991, which covers food manufacturing and related industries. Firms with experience in supplying food products, particularly those that can handle scheduled deliveries to a federal institution, would be well-suited.

The government anticipates making multiple awards for firm-fixed price contracts for these subsistence items. Deliveries will be F.O.B. Destination to FPC Alderson, with specific delivery times between 7:30 AM and 2:00 PM EST, 30 days after receipt of order.

How to respond

To access the solicitation documents, you need to click “View original source” on the portal. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need a free account on the portal to view all documents, though this is not always required.

Once you have reviewed the requirements worksheets, prepare your quote. All quantities must not be altered, and units should be placed to the second decimal point. Your completed solicitation package, including your quote, must be emailed to Ashley Tabor at [email protected] by the deadline.

Tips for a competitive response

Ensure your pricing is fair and reasonable, as price is a primary evaluation factor. The government intends to make a single award based on pricing of line items, aiming for the best value.

Past performance is evaluated on a Go/No-Go basis. You must demonstrate a consistent record of on-time deliveries and accurate, complete orders. Documented instances of late deliveries or recurring issues with missing or incorrect items will result in a “No-Go” determination. Provide evidence of your reliability in past contracts.

Review all referenced FAR provisions and clauses, which can be accessed electronically at www.acquisition.gov/FAR, to ensure your quote is fully compliant. Pay close attention to requirements like System for Award Management (SAM) registration and various certifications.