Bid guide
How to bid on a forklift for the US Embassy in Bogota, Department of State
What the Department of State is buying
The U.S. Embassy in Bogotá, Colombia, needs one new 2.5-ton counterbalanced forklift for its warehouse compound. The forklift must be dual-fuel (LPG/gasoline) and meet specific size and safety requirements, including features like a sideshift, strobe light, and operator presence sensor. It must come with a five-year warranty and authorized service available in Bogotá.
This is an opportunity for companies that can supply specialized warehouse equipment and manage international delivery and customs processes. The delivery terms are DDP (Delivered Duty Paid) to the Embassy within 90 days after the purchase order is issued.
Key dates and what happens at the deadline
The solicitation was published on July 30, 2026. All offers must be submitted by August 13, 2026, at 5:00 PM ET. This deadline is strict, and late submissions will not be considered. Make sure your proposal is complete and submitted on time.
After the deadline, the U.S. Embassy will evaluate proposals based on compliance with all requirements, technical specifications, warranty terms, and evidence of experience and financial capability. They may contact companies for clarification or additional information during this process.
Who this opportunity suits
This opportunity is suitable for companies officially licensed to sell vehicles in Colombia. Vendors must be able to handle all logistics, importation, and delivery costs, including customs clearance under the name "Embajada de los Estados Unidos de América." The U.S. Embassy will not assist with customs tax exemptions.
Firms with experience in supplying industrial equipment, particularly forklifts, and those with established service capabilities in Bogotá, will find this bid a good fit. Both U.S. and foreign vendors can submit proposals.
How to respond to this solicitation
To access the full opportunity details, click "View original source" on the portal. If the first click takes you to the homepage, click it again to go directly to the bid. You may need a free account to view all documents, but this is not always required.
Your offer must include unit price, tax percentage, tax amount, and total amount. U.S. vendors can submit proposals in USD, but prices must incorporate DDP INCOTERMS rules. Colombian vendors should submit prices in Colombian Pesos (COP). You must also provide a technical information sheet for the model, evidence of experience, financial resources, and warranty terms. A statement certifying understanding of the requirements, delivery terms, payment terms, and offer validity is also needed. All contractors must be registered in the SAM (System for Award Management) Database prior to contract award.
Tips for a competitive response
Carefully review all technical specifications to ensure your offered forklift meets or exceeds every requirement. Any deviation could lead to your proposal being rejected. Provide clear evidence that your company has the necessary experience and financial stability to fulfill this contract.
Pay close attention to the DDP delivery terms and the specific requirements for vehicle registration and importation in Colombia. Clearly state how you will manage all associated costs and customs formalities. Ensure your warranty terms are explicitly detailed and confirm the availability of authorized service in Bogotá. Finally, double-check that your offer is valid for three months, as required.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from State, Department of; the original posting controls.