How to bid on Fluvanna Warehouse Backup Power and AC for DOC Architecture and Engineering

What the agency is buying

The Department of Corrections, Architecture and Engineering division, is seeking a contractor to install backup power and a new air conditioning unit at the Fluvanna Correctional Center in Troy, Virginia. This project involves adding an emergency panelboard to provide backup power for data storage equipment. Two existing electrical circuits will be moved to this new emergency panel.

Additionally, a split HVAC unit will be installed to condition a secure storage room. This work is identified under solicitation number 799-B5799-014.

Key dates and deadlines

This Invitation for Bid (IFB) was published on July 23, 2026. All responses must be submitted by the deadline of August 26, 2026, at 10:00 AM ET. It is important to submit your bid before this exact time, as late submissions are typically not accepted.

Who this opportunity suits

This opportunity is suitable for construction firms with experience in electrical system installations, including emergency power setups and panelboard work. Companies specializing in HVAC system installation, particularly split units, would also be a good fit. The work is at a correctional facility, so experience or familiarity with working in secure environments may be beneficial.

How to respond

To access the full solicitation documents, you need to go to eVA, Virginia's eProcurement portal. The solicitation number is 124900. You can view the posting publicly without an account.

To submit a response, you must sign in with a free eVA vendor account. Ensure you have an active account and are logged in before attempting to submit your bid by the August 26, 2026, 10:00 AM ET deadline.

Tips for a competitive response

When preparing your bid, carefully review all specifications related to the emergency panelboard, circuit relocation, and HVAC unit installation. Ensure your proposal clearly outlines your approach to each component of the project.

Provide a detailed cost breakdown for materials and labor. Highlight any relevant experience your firm has with similar electrical or HVAC projects, especially those in secure or sensitive environments. Double-check that all required forms and documentation are completed accurately and submitted on time through the eVA portal.