How to bid on Fire Sprinkler PM&R Services for the Robert J Dole VA Medical Center

What the VA is buying and why it matters to you

The Department of Veterans Affairs needs fire safety water sprinkler preventive maintenance and repair services at the Robert J. Dole VA Medical Center in Wichita, Kansas. This is a five-year firm-fixed-price Indefinite Delivery, Indefinite Quantity (IDIQ) contract, running from September 1, 2026, through August 31, 2031.

This opportunity is significant for small businesses because it is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB). The associated North American Industrial Classification System (NAICS) code is 541990, with a small business size standard of $19,500,000.00 annual revenue.

Key dates and what happens at the deadline

Technical questions must be submitted electronically via email by August 10, 2026, Central Time. Responses to these questions will be posted on August 12, 2026.

Quotes are due by August 14, 2026, at 11:00 AM Central Time. Offers received after this date and time may not be considered. It is strongly recommended not to wait until the last minute to submit your quote to avoid potential issues.

Who this opportunity suits

This solicitation is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB). If your firm is certified in one of these categories and specializes in fire safety systems, particularly preventive maintenance and repair of water sprinklers, this bid is for you.

The work involves professional services related to fire safety, falling under NAICS code 541990, which covers All Other Professional, Scientific, and Technical Services. Firms with experience in government contracts for similar services within the last two years will find this particularly relevant.

How to respond to this solicitation

To access the solicitation, click “View original source” on the portal. If you land on the homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always required.

Your quote must be submitted electronically to [email protected] by the deadline. Ensure your submission includes the solicitation number, date submitted, your company's name, address, telephone number, CAGE code, Federal TIN, and SAM UEI. Your quote must be valid for at least 90 calendar days.

Practical tips for a competitive response

Your quote must address two main factors: Technical Capability and Price Schedule. For Technical Capability, provide a plan of approach for the services, details of past government contract experience within the last two years (including contract and point of contact information), and relevant industry certifications.

For the Price Schedule, include a price for each Contract Line Item Number (CLIN) quoted in Factor I, along with the grand total. Ensure unit prices are rounded to the penny. Payments will be made after completion and government acceptance of deliverables.

Carefully review the instructions to offerors and evaluation criteria. There is a direct relationship between how you organize your quote and how it will be evaluated. Quotes that do not contain all required information risk being rejected as non-responsive. Submit any technical questions by the August 10 deadline to ensure you have all necessary information before preparing your final quote.