How to bid on Finance and Human Capital Management (HCM) ERP System Implementation for Virginia Tech

What Virginia Tech is buying

Virginia Polytechnic Institute and State University (Virginia Tech) is seeking proposals for implementation services for a Finance and Human Capital Management (HCM) ERP system. This is an opportunity for vendors specializing in enterprise resource planning system implementations.

The work can be performed in Blacksburg, Virginia, or remotely. This solicitation is for implementation services only, and must be provided by the ERP system vendor or one of its certified partners.

Key dates and what happens at the deadline

This Request for Proposal (RFP) was published on July 24, 2026. The deadline for submitting proposals is September 18, 2026, at 7:45 PM ET. All proposals must be submitted by this time.

Proposals that do not meet all minimum requirements listed in the RFP document will not be considered for evaluation. Proposals that do not clearly demonstrate compliance will be rejected.

Who this opportunity suits

This opportunity is suitable for ERP system vendors or their certified partners who can provide implementation services for Finance and Human Capital Management systems. Firms with expertise in large-scale system integrations and deployments are encouraged to consider this RFP.

Vendors partnering with multiple ERP system providers must submit a separate proposal for each software platform. Only proposals associated with the selected ERP System vendor will be evaluated.

How to respond

To access the solicitation, click the 'View original source' link. This will open Solicitation 125004 on eVA, Virginia’s eProcurement portal. You can view the posting publicly without an account.

To respond to the RFP, you will need to sign in with a free eVA vendor account before the September 18, 2026 deadline. Additional documentation and submission instructions are available on the eVA posting.

Tips for preparing a competitive response

Carefully review all minimum requirements outlined in the RFP document. Ensure your proposal clearly demonstrates how your firm meets each requirement, as non-compliant proposals will be rejected.

If you represent a firm that partners with multiple ERP providers, remember to submit a distinct proposal for each platform you wish to offer. Focus your response on the specific ERP system you are proposing and its implementation methodology.

Highlight your experience with similar Finance and HCM ERP implementations, particularly in higher education or large organizational settings. Emphasize your team's certifications and expertise with the proposed ERP system.