How to bid on Supply Replacement Rooftop HVAC Units for FCI Elkton by Department of Justice

What the agency is buying and why it matters

The Federal Bureau of Prisons (FBOP) is seeking a vendor to supply and deliver eleven new commercial rooftop HVAC heating and/or cooling units for the Federal Correctional Institution (FCI) Elkton, located in Lisbon, Ohio. This is a firm-fixed-price requirements contract.

This opportunity is a 100% small business set-aside, meaning only small businesses are eligible to bid. The contract involves a single phase for procuring and delivering the specified equipment.

Key dates and what happens at the deadline

The solicitation was published on July 30, 2026. All quotes must be received by August 10, 2026, at 10:00 a.m. EST. Quotes submitted after this deadline will be handled according to federal acquisition regulations.

Questions about this solicitation must be submitted in writing via email to [email protected]. The deadline for questions is not specified, so it is best to submit them as soon as possible.

Who this opportunity suits

This opportunity is suitable for small businesses that manufacture or supply air-conditioning and warm air heating equipment, and commercial and industrial refrigeration equipment. The applicable North American Industrial Classification System (NAICS) code is 333415, with a small business size standard of 1250 employees.

Vendors must be registered in the System for Award Management (SAM.gov) and be certified as a small business under FAR provision 52.219-1 in their SAM.gov registration.

How to respond to this solicitation

To access the solicitation and its attachments, you will need to view the original source on the portal. You may need an active SAM.gov vendor registration (log in) to view documents, and potentially a specific role or domain linked to your registration. If you have trouble accessing documents, contact the Federal Service Desk.

Quotes must be submitted electronically via email to [email protected] in PDF format only. Faxed and hand-delivered quotes will not be accepted. The time indicated on the email notification will be considered the time of receipt.

Tips for preparing a competitive response

Carefully review the Statement of Work (SOW) on page 3 of the attachment to understand the exact specifications for the eleven HVAC units. Ensure your proposed equipment meets all specified qualifications.

Double-check your SAM.gov registration to confirm it is active and that your small business status is correctly reflected. This is a mandatory requirement for award consideration.

Submit your quote well before the August 10, 2026, 10:00 a.m. EST deadline to avoid any last-minute technical issues with email submission. Ensure your quote is in PDF format as required.