How to bid on Commercial Utility Vehicles for FCC Yazoo City, Department of Justice

What the agency is buying

The Federal Correctional Complex (FCC) in Yazoo City, Mississippi, part of the Department of Justice, is seeking to purchase three heavy-duty, commercial-grade utility vehicles. These vehicles, similar to a John Deere TX 4x2 Gator or equivalent, are needed for maintaining expansive institutional grounds and for heavy cargo transport across 1,000 acres.

The solicitation also includes freight for delivery to FCC Yazoo City. This is a 100% small business set-aside opportunity, making it suitable for eligible small businesses.

Key dates and deadlines

This solicitation was published on July 29, 2026. All bids must be submitted by email no later than August 7, 2026, at 12:00 Noon CST. It is crucial to submit your bid on time, as late submissions will not be considered.

Who this opportunity suits

This opportunity is specifically for small businesses that are industrial machinery and equipment merchant wholesalers (NAICS Code 423830). Vendors should be able to supply commercial utility vehicles that meet specific technical requirements, including engine configuration, drivetrain, capacities, brakes, and suspension. A commercial warranty of at least 12 months or 1,000 hours (whichever comes first) is mandatory.

The vehicles will be used by a rotating, multi-employee crew in dusty environments with high structural impact exposure and continuous drive strain, so durability is key.

How to respond

To respond, you must submit your bid electronically on your company's official letterhead. Your bid form must explicitly state the delivery lead time for the three utility vehicles (CLIN 0001) and confirm freight is included (CLIN 0002).

The completed bid must be emailed directly to C. Tate, Supervisory Contract Specialist, at [email protected]. The email subject line must include "Notice ID 072926-1 [Your Company Name] Bid Submission" to ensure proper identification.

Practical tips for a competitive response

Carefully review all technical specifications to ensure your proposed utility vehicles meet or exceed every requirement. Clearly detail how your offering aligns with the engine, drivetrain, capacity, braking, and suspension parameters. Any deviation from the mandatory warranty requirement will lead to disqualification, so confirm your warranty meets the 12-month or 1,000-hour threshold.

Ensure your bid form clearly states the delivery lead time for the vehicles after receipt of order. Providing a realistic and competitive delivery timeframe can be a significant factor. While an operator training and equipment maintenance Quality Control Plan (QCP) is optional and will not alter the evaluation baseline, a well-structured QCP could demonstrate your commitment to product support and customer satisfaction, even if not formally evaluated.