How to bid on the FACZG Chiller Maintenance Contract for the Department of State

What the agency is buying

The U.S. Department of State is seeking proposals for preventative maintenance services for chillers in Zagreb. This is an opportunity for businesses specializing in HVAC and chiller maintenance to secure a contract with the U.S. Government.

Key dates and deadlines

Proposals are due by August 10, 2026, at 6:00 AM ET (which is 12:00 PM CET). No proposals will be accepted after this time. The government intends to award a contract based on initial proposals, though discussions may be held if needed.

Who this opportunity suits

This opportunity is suitable for companies with expertise in professional preventative maintenance services for chillers. Bidders must be registered in the System for Award Management (SAM) database. No security clearance is required for this work.

How to respond

To access the full solicitation, open the opportunity on the portal. You may need to click the link twice to reach the bid details. Proposals must be submitted electronically in English to [email protected] and [email protected].

Your submission must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) file format. The total file size must not exceed 30MB. If your submission is larger, divide it into separate files and send them in separate emails, each under 30MB.

Your proposal must include a completed SF-1449 form, Section B (Pricing), Section K (Representations and Certifications), additional information as required in Section L, and proof of SAM registration.

Tips for preparing a competitive response

Ensure your SAM registration is active and up-to-date well before the deadline, as failure to be registered can lead to your proposal being deemed non-responsible. Carefully review all sections of the Request for Proposals, especially Sections L and K, to ensure all required forms and information are included and accurately completed.

Pay close attention to the submission instructions regarding file formats and size limits. Submitting your proposal in multiple emails if it exceeds 30MB is crucial for successful delivery. Since the government intends to award based on initial proposals, make your first submission as complete and competitive as possible.