How to bid on Event Staffing and Management Services for the City of San Antonio

What the City of San Antonio is buying

The City of San Antonio is seeking proposals for Event Staffing and Management Services for the Henry B. Gonzalez Convention Center. This includes providing staff for various roles such as parking lot attendants, badge and bag checkers, ticket scanners, ushers, elevator operators, greeters, and event safety control staff.

The services will be needed for events hosted at the convention center, with staffing levels determined by venue requirements, security, attendance, and the nature of each event. The estimated value for these services is $815,000.00.

Key dates and what happens at the deadline

This solicitation was published on July 02, 2026. The deadline for submitting your response is August 07, 2026, at 12:00 PM ET. All proposals must be submitted by this time.

Who this opportunity suits

This opportunity is suitable for professional service firms specializing in event staffing and management. Businesses with experience in providing personnel for large venues, particularly convention centers, and managing various event-related roles like security, ushering, and guest services, will find this relevant. The solicitation is for services in the professional category.

How to respond

To access the full details and respond to this solicitation, you need to view the original source on the Texas Electronic State Business Daily (ESBD). The posting is publicly viewable, and you do not need an account to see the documents.

Once you have reviewed the full documents, submit your response as directed in the posting before the August 07, 2026, deadline. The solicitation number is 6100019712.

Practical tips for preparing a competitive response

When preparing your proposal, clearly outline your experience in providing event staffing for similar large-scale venues. Detail your capabilities in managing diverse roles, from parking attendants to security and guest services. Highlight your ability to scale staffing based on event requirements and security considerations.

Ensure your proposal addresses how you will recruit, train, and manage staff to meet the specific needs of the Henry B. Gonzalez Convention Center. Provide clear examples of your operational plans for various event types. Pay close attention to all instructions in the solicitation documents to ensure your submission is complete and compliant.