How to bid on Electric Dental Handpieces for the Department of Veterans Affairs

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is seeking to purchase specific Kavo brand electric dental handpiece systems and attachments. Specifically, they need 8 Kavo ELECTROmatic Premium Dual Electric Handpiece Systems and 60 Kavo EXPERTmatic E20 L low-speed electric attachments. These items are crucial for the VA's Dental Service to provide comprehensive dental care to veterans, enabling efficient and precise procedures like decay removal, polishing, and prosthetic adjustments.

This is a set-aside opportunity for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The products will be delivered to the Huntington VA Medical Center in Huntington, West Virginia.

Key dates and what happens at the deadline

This solicitation was published on July 30, 2026. All quotes must be submitted by the deadline of August 14, 2026, at 9:00 AM Eastern Time. Submissions received after this exact time will likely not be considered.

Who this opportunity suits

This opportunity is specifically for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The products requested are Kavo brand electric dental handpieces and attachments, falling under the healthcare category. Firms that are authorized distributors or manufacturers of Kavo dental equipment, or can provide equivalent products that meet the detailed technical specifications, are suitable.

The North American Industrial Classification System (NAICS) code for this procurement is 339114, with a small business size standard of 750 employees. The Product Service Code (PSC) is 6515.

How to respond to this solicitation

To access the full solicitation details, you need to click the “View original source” link on the portal. If the first click takes you to the portal's homepage, click the link again to go directly to the bid. You may or may not need a free account to view all associated documents.

Your response should include descriptive literature that clearly shows your product meets or exceeds the specified Kavo brand requirements. You must also provide your company's full name and address, DUNS number/CAGE Code/SAM UEI, business size, and whether you are a manufacturer or distributor. If you are a distributor, include the manufacturer's full name, business size, and address. Finally, state the country of origin for all products and provide an OEM-authorized distributor letter.

Practical tips for a competitive response

Carefully review all technical specifications for the Kavo ELECTROmatic Premium Dual Electric Handpiece Systems and EXPERTmatic E20 L attachments. Ensure your proposed products meet or exceed every requirement, including speed range, illumination, cooling, torque control, and sterilization capabilities. Highlight how your offering integrates with existing dental units.

Since this is a brand-name or equivalent solicitation, if you are proposing an equivalent product, clearly demonstrate its equivalence with detailed technical literature. Provide all requested company and product information accurately and completely. Double-check that your SDVOSB certification is active and correctly registered in SAM. Ensure your submission is well-organized and submitted before the deadline.