How to bid on DOT HWY Safety Incident Reporting Systems (ITS81 Cat1 EDM)

What the agency is buying and why it matters

The Department of Transportation (MassDOT) is looking for information from vendors about safety incident reporting solutions. They want to replace their current paper-based process for investigating employee injuries. This is an opportunity to help MassDOT modernize its operations and improve safety reporting.

Vendors should describe potential approaches, capabilities, solutions, and pricing structures for such a system. This is a Request for Information (RFI), meaning MassDOT is gathering data to inform future decisions, not immediately purchasing a solution.

Key dates and what happens at the deadline

This RFI was published on July 13, 2026. The deadline for responses is August 07, 2026, at 5:00 PM ET. All submissions must be received by this time.

Since this is an RFI, the deadline is for submitting your information to MassDOT. They will then review the input received to understand the market and available solutions.

Who this opportunity suits

This opportunity is suitable for firms specializing in professional services, particularly those with expertise in enterprise data management and safety incident reporting systems. Companies that can offer modern, efficient solutions to replace paper-based processes will find this relevant.

Vendors should be prepared to discuss their capabilities in developing and implementing systems for tracking and investigating employee injuries.

How to respond

To access the full RFI documents, you can view the original source on COMMBUYS, the Commonwealth of Massachusetts procurement portal. No account is needed to view the documents, and they can be downloaded directly from the bid page.

To submit an electronic response, you will need to register a free vendor account on COMMBUYS. Alternatively, follow any specific submission directions provided within the bid documents if electronic submission is not required or if an alternative method is specified.

Tips for preparing a competitive response

Focus on clearly articulating your proposed approaches and the specific capabilities of your solutions. Since this is an RFI, emphasize how your system can address the stated need for replacing a paper-based employee injury investigation process.

Describe your pricing structures in general terms, as actual cost and fee information should not be provided at this stage. Highlight the value and benefits your solution offers in terms of efficiency, accuracy, and user experience.

Ensure your response is well-organized and directly addresses the information requested by MassDOT. A clear and concise submission will help the agency understand your offerings effectively.