How to bid on digitizing the Lois Pines Collection for George Fingold Library

What the George Fingold Library is buying

The George Fingold Library in Boston, MA, is seeking a vendor to digitize the Lois Pines Legislative papers. This project involves converting physical documents into digital format.

This is a Massachusetts state contract opportunity. Firms specializing in document digitization and archival services should review this solicitation.

Key dates and what happens at the deadline

The solicitation was published on July 22, 2026. The deadline for submitting your quote is August 11, 2026, at 12:00 AM ET.

All responses must be submitted by this deadline. Late submissions may not be considered.

Who this opportunity suits

This opportunity is suitable for professional services firms with expertise in document digitization, archival scanning, and handling historical or legislative documents. Vendors should be comfortable working with state government contracts.

The relevant category for this work is professional services, specifically those related to information management and digital conversion.

How to respond to this solicitation

To access the full details and submit a quote, you need to use the COMMBUYS website, which is the Commonwealth of Massachusetts procurement portal.

You can view the full bid documents directly from the bid page without needing an account. To submit an electronic quote, you will need to register for a free COMMBUYS vendor account. Alternatively, follow any specific submission directions provided within the bid documents if you are not quoting electronically.

Tips for preparing a competitive response

When preparing your response, clearly outline your experience with similar digitization projects, especially those involving sensitive or historical documents. Detail your proposed methodology, including quality control processes and data security measures.

Ensure your quote is comprehensive and addresses all requirements specified in the solicitation. Pay close attention to any technical specifications for scanning, file formats, and metadata. Demonstrate your understanding of the project's scope and the library's needs.

Review all instructions on COMMBUYS carefully to ensure your submission is compliant. Double-check that all required forms and documentation are included and properly completed before the deadline.