Bid guide
How to bid on Diesel Delivery for the U.S. Embassy Windhoek, Namibia
What the U.S. Embassy Windhoek is buying
The U.S. Embassy in Windhoek, Namibia, is seeking a contractor to provide diesel delivery services. The selected vendor will be responsible for delivering enough fuel to fill the embassy's underground storage tanks. This is a firm fixed price contract.
This opportunity is a Request for Quotation (RFQ), meaning the government may award the contract based on the initial offer without further discussion. Businesses interested in providing fuel delivery services in Windhoek should consider this upcoming solicitation.
Key dates and what happens at the deadline
This solicitation is not yet issued. It was first published as a pre-solicitation notice on July 22, 2026. The official Request for Quotation will be posted on SAM.gov when it becomes available.
The deadline for submitting quotations is September 03, 2026, at 11:00 AM ET. All offers must be submitted by this date and time to be considered.
Who this opportunity suits
This opportunity is suitable for businesses that specialize in fuel delivery, particularly diesel. Vendors with experience in logistics and supply chain management for petroleum products, especially those operating in or near Windhoek, Namibia, would be well-suited.
The contract falls under the facilities category, as it involves maintaining the operational infrastructure of the embassy through fuel supply.
How to respond to this solicitation
The official solicitation will be posted on SAM.gov. To access it, click “View original source” on the portal. If the first click leads to the portal's homepage, click it again to go directly to the bid. You may need a free account to view documents, though this is not always required.
Once the solicitation is available, you can submit your quotation electronically via email. Ensure your email, including attachments, does not exceed 15 MB. If it does, you may need to send multiple emails. Alternatively, offers can be submitted in person at the U.S. Embassy offices located at 38 Metje Street, Klein Windhoek, Windhoek, Namibia.
Tips for preparing a competitive response
Since the government may award the contract based on the initial offer without discussion, it is crucial to submit your best and final offer from the start. Carefully review all requirements in the upcoming RFQ and ensure your quotation addresses every point.
Pay close attention to pricing, as this is a firm fixed price contract. Clearly outline your proposed costs for diesel delivery. Also, ensure your submission adheres to all formatting and submission instructions, including the email size limit or physical delivery method, to avoid disqualification.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from State, Department of; the original posting controls.