How to bid on IT equipment destruction for the Department of Defense

What the Air Force is buying and why it matters

The Department of Defense, specifically the Air Force, needs a contractor to destroy hazardous and non-hazardous information technology equipment and other materials. The goal is to render these items completely unrecognizable, indistinguishable, and permanently non-functional through methods like disintegration, incineration, or smelting.

This contract is for work at Whiteman Air Force Base, Missouri, from September 1, 2026, through February 1, 2027. This is a small business set-aside opportunity, which means only small businesses can compete for this work.

Key dates and what happens at the deadline

The deadline for submitting your quote is August 14, 2026, at 9:00 AM CST. All quotes must be received by this time. The government intends to award a purchase order without discussions, so your initial quote should be complete and competitive.

If you have questions about the solicitation, you must submit them by August 11, 2026, at 1:00 PM CST. Questions should be emailed to Riley Corbett and Tiffany Driskill in a .pdf, .doc, .docx, .xls, or .xlsx document. Answers will be posted publicly as an amendment to the solicitation.

Who this opportunity suits

This opportunity is specifically for small businesses. The relevant NAICS code is 562211, Hazardous Waste Treatment and Disposal, with a small business size standard of $47 million. Vendors should specialize in destruction services for IT equipment and other materials, particularly those involving hazardous waste.

A key requirement is proof of accreditation as an approved destruction facility by the Air Force Office of Special Investigations (AFOSI). Your firm must also be registered and active in the System for Award Management (SAM) database at the time of quote submission.

How to respond to this solicitation

To access the full solicitation documents, click “View original source” on the portal. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need a free account to view documents, though for many bids this is not required.

Your complete quote must be submitted electronically via email to [email protected] and [email protected]. The email subject line must be "RFQ FA462526Q1109 – Destruction of Information Technology Equipment and Other Materials". The entire quotation must be contained in a single email and must not exceed three pages. Your quote must remain valid for 60 calendar days from the submission date.

Practical tips for a competitive response

Ensure your quote includes a firm-fixed-price. Also, provide a detailed technical capability narrative that clearly demonstrates how your products and services comply with the specifications. Quotes with only pricing and no technical details will not be accepted.

Submit one past performance reference for projects of similar scope and complexity completed within the last five years. The government will evaluate past performance on an Acceptable/Unacceptable basis. If you do not have relevant past performance, you will receive a "Neutral" rating, which will not be evaluated favorably or unfavorably.

Remember that the government intends to award without discussions, so make your initial submission as strong and complete as possible. While the government reserves the right to request clarifications, your best strategy is to submit a fully compliant and well-articulated quote from the start.