How to bid on Custodial Service and Maintenance Supplies for City of Philadelphia

What the City of Philadelphia is buying

The City of Philadelphia is seeking a vendor to provide custodial service and maintenance supplies for various city agencies and departments. This contract will cover the needs for these supplies throughout the specified contract period.

This opportunity is for businesses that can supply a range of custodial and maintenance products to support city operations.

Key dates and deadlines

The solicitation was published on July 30, 2026. All quotes must be submitted through PHL Contracts by September 09, 2026, at 10:30 AM ET. Late quotes will not be accepted, so it is important to submit your response on time.

Who this opportunity suits

This opportunity is suitable for businesses specializing in facilities maintenance, particularly those that supply custodial products and related services. Vendors with experience providing supplies to multiple departments or large organizations may find this a good fit.

The relevant category for this bid is facilities.

How to respond to this solicitation

To view the full solicitation documents, you can access the bid's detail page on the PHLContracts portal. The documents are publicly listed there and do not require a sign-in to view.

To submit an electronic quote, you will need to register a free vendor account on the PHLContracts portal. If you prefer not to quote electronically, follow the specific submission directions provided within the bid documents. Ensure your quote is submitted before the September 09, 2026, 10:30 AM ET deadline.

Tips for preparing a competitive response

Carefully review all specifications and requirements outlined in the solicitation documents to ensure your quote fully addresses the City's needs. Pay close attention to any details regarding product types, quantities, and delivery schedules.

Ensure your pricing is competitive and accurately reflects the scope of services and supplies requested. Double-check that all required forms and documentation are completed accurately and submitted as instructed through the PHL Contracts system. Timely submission is critical, as late quotes will not be considered.