Bid guide
How to bid on CPU Towers for Eastern Colorado Healthcare System (ECHCS) from VA
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) is seeking 13 workstation towers, 13 4K monitors, 13 mice, 13 keyboards, and associated three-year warranties for the Eastern Colorado Healthcare System (ECHCS) in Aurora, Colorado. This is a direct opportunity for vendors to supply essential IT equipment to support VA operations.
This solicitation is a 100% set-aside for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The VA requires new Original Equipment Manufacturer (OEM) or authorized-reseller products. No remanufactured or gray market items will be accepted.
Key dates and what happens at the deadline
The solicitation was published on July 21, 2026. All questions regarding this Request for Quote (RFQ) must be submitted in writing by 4:00 PM Mountain Time on July 24, 2026. Questions should be emailed to [email protected] and [email protected]. Official answers will be provided through an amendment to the solicitation.
Quotes are due by 4:00 PM Mountain Time on August 7, 2026. Quotes must be emailed to [email protected] AND [email protected]. There is a 4MB email limit. Faxed or hand-carried quotes will not be accepted. The government reserves the right to make an award based solely on initial quotes received.
Who this opportunity suits
This opportunity is specifically for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) that are verified. The North American Industrial Classification System (NAICS) code for this procurement is 334118, with a small business size standard of 1000 employees. Firms specializing in computer and peripheral equipment manufacturing, or authorized resellers of such equipment, are well-suited.
Vendors must be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed products, verified by an authorization letter or other documents from the OEM. This ensures that the OEM's warranty and service are provided and maintained.
How to respond
To access the opportunity, click “View original source” on the portal. If you land on the portal’s homepage, click the link again to go directly to the bid. You may need a free account to view all documents, though this is not always required.
Once you have reviewed the solicitation, prepare your quote. Ensure it is completed in its entirety, signed, and dated. Submit your quote via email to both specified addresses before the deadline. Remember the 4MB email limit for your submission.
Tips for preparing a competitive response
Carefully review the Statement of Work (SOW) and all line items to ensure your proposed products meet or exceed the specified requirements. If offering an “or equal” product, clearly identify it by brand name, make, and model number. Include descriptive literature and detail any modifications planned to meet the solicitation's requirements.
Ensure all required documentation, especially proof of your status as an OEM or authorized reseller, is included. Double-check that your quote adheres to all submission instructions, including the email addresses, file size limit, and the firm-fixed price contract structure. Timely submission is crucial, as late quotes will not be considered.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.