How to bid on CPU Towers for the Eastern Colorado Healthcare System (VA)

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) is seeking CPU towers and related equipment for its Eastern Colorado Healthcare System. This is a new contract opportunity, identified under RFQ 36C25926Q0613. Vendors should note that only specific, pre-approved models are acceptable, such as the HP Z2 Tower G9. Newer models like the G10 or G11 are not approved for this requirement.

This solicitation is for supplies, and it's important for vendors to understand the precise specifications and requirements to ensure their bid is compliant. The VA requires specific configurations and documentation, which are detailed in the solicitation.

Key dates and what happens at the deadline

This solicitation was published on July 29, 2026. The deadline for submitting responses is August 07, 2026, at 6:00 PM ET. All proposals must be submitted by this time.

Late submissions may not be considered, so it is crucial to prepare and submit your response well in advance of the deadline.

Who this opportunity suits

This opportunity is suitable for businesses that can supply specific computer hardware, including HP Z2 Tower G9 workstations, and other specified models. Vendors must be able to provide OEM authorization letters for all products offered.

The NAICS code for this requirement is 334118, and there is a class waiver for the nonmanufacturer rule under this NAICS. This indicates that the VA is looking for suppliers who can provide the exact items specified, potentially as a reseller or distributor.

How to respond to this solicitation

To access the solicitation documents, you will need to click “View original source” on the portal. If the first click takes you to the portal’s homepage, click the link again to go directly to the bid. You may need a free account to view some documents, though this is not always required.

Carefully review all provided documents, including any amendments, to understand the full scope of work, technical specifications, and submission requirements. Pay close attention to the approved models and configuration details.

Practical tips for a competitive response

Ensure strict adherence to the specified hardware models. The VA has explicitly stated that only approved models like the HP Z2 Tower G9 are acceptable, and newer generations are not. Do not propose alternatives unless explicitly allowed.

Confirm that you can meet all technical requirements, including configuring BIOS/UEFI and PXE settings before delivery, providing the Windows 11 Pro OEM license, and offering a 3-year parts, labor, and onsite warranty for each workstation. You must also supply OEM authorization letters from each manufacturer for the items you are supplying, identifying your company as an authorized distributor.

For standard items like mice and keyboards, no specific make or model is required, but they must be compatible with the workstation. A standard wired keyboard combined with a separate external PIV reader is preferred over an integrated PIV smart-card reader keyboard.