Bid guide
How to bid on Convective Warming Systems for the VA Greater Los Angeles Healthcare System
What the VA is buying and why it matters
The Department of Veterans Affairs (VA) is seeking 20 convective warming systems for the VA Greater Los Angeles Healthcare System. They are looking for ICU Medical Level 1 Convective Warmer-12 Model L1-CW-120V or an equivalent.
This is a Total Small Business set-aside, meaning only small businesses can bid. Shipping costs must be included in your total price. This is a firm-fixed-price contract, and the contract begins on the date of award.
Key dates and deadlines
Questions about this procurement must be submitted via email by August 5, 2026, at 10:00 a.m. Pacific Time. No questions will be answered after this date unless the Contracting Officer determines it is in the government's best interest. Telephone questions will not be accepted.
Responses to the solicitation, including your quote, are due by August 11, 2026, at 10:00 a.m. Pacific Time. It is your responsibility to monitor the website frequently for any updates or amendments.
Who this opportunity suits
This opportunity is suitable for small businesses that can supply medical equipment, specifically convective warming systems. The North American Industrial Classification System (NAICS) code for this requirement is 339113, with a size standard of 800 employees.
Vendors who are authorized dealers, distributors, or resellers of ICU Medical products, or can provide equivalent systems, are encouraged to bid. Your offer must meet or exceed all salient characteristics if proposing an equivalent item.
How to respond to this solicitation
To respond, you must submit any questions by the deadline to [email protected]. For your quote, email it to [email protected] with "36C26226Q1229, Convective Warming System" in the subject line.
Your submission must include a complete quote with pricing and estimated lead time, the brand name and model number of your offering, and documentation proving your offer meets or exceeds all salient characteristics if it's an equivalent. You also need an authorized letter from the OEM verifying your dealer status and a completed E.3 52.225-2 BUY AMERICAN CERTIFICATE if providing non-domestic items. All offerors must be registered in SAM.gov.
Tips for a competitive response
Carefully review the salient characteristics of the ICU Medical Level 1 Convective Warmer-12 Model L1-CW-120V. If you are offering an equivalent, ensure your documentation clearly demonstrates how your product meets or exceeds each specified characteristic. Vague claims will likely lead to your quote being considered nonresponsive.
Ensure your SAM.gov registration is active, correct, and current. An expired or incorrect registration can prevent your quote from being considered. Double-check all required forms, such as the Buy American Certificate, are completed accurately. Finally, submit your questions and your final quote well before the deadlines to avoid any last-minute technical issues.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Veterans Affairs, Department of; the original posting controls.