Bid guide
How to bid on Refrigeration Systems Maintenance and Repair Services for NYCEDC
What NYCEDC is buying and why it matters
The New York City Economic Development Corporation (NYCEDC) is seeking an experienced contractor to provide preventive maintenance, repair, and emergency services for refrigeration systems. This work will cover three specific locations: the Brooklyn Wholesale Meat Market, New Essex Street Market, and Moore Street Market.
This opportunity is for firms with expertise in commercial refrigeration services. Securing this contract means providing essential infrastructure support for key market operations within New York City.
Key dates and deadlines
The solicitation documents became available on July 28, 2026. If you wish to attend an optional site visit, you must RSVP by email to [email protected] by 4:00 PM ET on August 3, 2026. Site visits are scheduled for August 4, 2026, at the Brooklyn Wholesale Meat Market, and August 6, 2026, at both the New Essex Street Market and Moore Street Market.
Questions and requests for clarification must be submitted by 5:00 PM ET on August 12, 2026, to [email protected]. Answers to all questions will be posted by August 18, 2026. Technical questions about downloading and submitting proposals can be sent to [email protected] until August 26, 2026. Proposals are due no later than 4:00 PM ET on August 26, 2026.
Who this opportunity suits
This request for proposals is suitable for contractors with demonstrated successful experience in performing refrigeration preventative maintenance, repair, and emergency services. NYCEDC will evaluate proposals based on the quality of the proposal, the experience of the project team, relevant past experience, and the price proposal.
NYCEDC encourages participation from certified Minority and Women-owned Business Enterprises (MWBEs) and offers a Contract Financing Loan Fund program for M/W/DBE firms interested in public construction projects.
How to respond
To access the solicitation documents, you can view the original source on NYC's Current Solicitations open-data list. Find this solicitation by its PIN or title. To view documents or submit your proposal, search the PIN on City Record Online or register a free vendor account in PASSPort.
Proposals must be submitted electronically. Detailed submission guidelines and requirements are outlined in the RFP. You will need to upload your response as a .zip file, named with your company name and the project title, using the link provided in the Submission Guidelines section of the project's webpage on the NYCEDC RFPs site.
Tips for preparing a competitive response
Carefully review the entire RFP document to understand all requirements and selection criteria. Pay close attention to the requested format and content for your proposal, ensuring all sections are addressed comprehensively.
Highlight your firm's specific experience with similar refrigeration maintenance and repair projects, especially those involving multiple sites or emergency services. Clearly articulate the qualifications and experience of your proposed project team. If possible, attend the optional site visits to gain a better understanding of the existing conditions at each market, which can inform a more tailored and competitive proposal.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from NYC Economic Development Corporation; the original posting controls.