How to bid on Construction of Heat Exchangers for the VA in Chicago

What the VA is buying and why it matters

The Department of Veterans Affairs (VA) needs construction services to remove and replace existing heat exchangers at the Brown VA Medical Center in Chicago, Illinois. This project includes reconnecting piping, replacing steam traps and shut-off valves, reinsulating pipes, leak testing the system, and connecting electrical components.

This is a significant opportunity for construction firms, with an estimated cost exceeding $250,000. The work must be completed within 90 days after the VA issues a notice to proceed.

Key dates and what happens at the deadline

This is currently a Request for Information (RFI). The full solicitation is expected to be issued around August 19, 2026. The deadline for responses to the RFI is September 21, 2026, at 11:00 AM ET.

It is important to monitor the solicitation for any amendments that may be issued. The bid opening will be identified in the full solicitation once it is released.

Who this opportunity suits

This opportunity is specifically set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 238220, which has a size standard of $19.0 million. To be eligible, your firm must be an SDVOSB, a small business under the assigned NAICS code, and listed in the SBA certification database.

Firms specializing in mechanical construction, HVAC systems, and industrial piping will find this project relevant. Experience with VA facilities or similar institutional construction projects is also beneficial.

How to respond

To access the opportunity, click the “View original source” link on the portal. If the first click takes you to the portal's homepage, click it again to go directly to the bid. You may need to create a free account on the portal to view all documents, though this is not always required.

The primary point of contact for this requirement is Misty L. Gates, Contract Specialist, who can be reached by email at [email protected].

Practical tips for a competitive response

Ensure your firm's SDVOSB certification is current and properly listed in the SBA certification database before submitting your bid. This is a mandatory requirement for this set-aside.

Carefully review the full statement of work once the solicitation is released. Pay close attention to all specified components, including design plans, materials, labor, and quality assurance requirements. Detail your proposed approach for each phase of the project, from removal to testing and electrical connections.

Develop a clear project timeline that demonstrates your ability to complete the work within the 90-day timeframe from the notice to proceed. Highlight your experience with similar projects, especially those involving complex piping systems or work in operational facilities.