How to bid on CO2 Laser NIHS - Fort Wayne for the Department of Veterans Affairs

What the VA is buying and why it matters to vendors

The Department of Veterans Affairs, specifically the Northern Indiana Healthcare System (NIHS) in Fort Wayne, IN, is conducting market research for a CO2 laser system. This includes the laser system itself, accessories, delivery, installation, technical support, and staff training.

This is a Request for Information (RFI), not a solicitation or a commitment to purchase. The government is gathering information for planning purposes and anticipates a possible one-time firm fixed-price contract in the future. This is an opportunity for vendors to inform the VA's understanding of available solutions and capabilities.

Key dates and what happens at the deadline

Responses to this RFI are due by Tuesday, August 11, 2026, at 4:30 PM EDT. All responses must be submitted via email by this deadline. This is an information-gathering stage, so missing this deadline means your company's capabilities will not be considered in the VA's current market research for this requirement.

Who this opportunity suits

This opportunity is suitable for companies that manufacture or supply CO2 laser systems and related services, including installation, technical support, and training. The relevant NAICS code is 334510, Laser Systems and Equipment, Medical, Manufacturing, with a small business size standard of 1,250 employees. The Product Service Code is 6515, Medical and Surgical Instruments, Equipment, and Supplies.

Businesses of all sizes are encouraged to respond, including Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), 8(a), Hub Zone Small Business, Women Owned Small Business (WOSB), Small Disadvantaged Business (SDB), Small Business, or Large Business.

How to respond to this RFI

To respond, you need to email your submission to [email protected]. The subject line of your email must include "36C25026Q0806 CO2 Laser Equipment Firm Name". You must complete sections C-G of the provided document and include any relevant attachments.

Your response should include your company's point of contact details (name, title, phone, email) and company information (name, address, SAM UEI Number, Tax ID Number, business size, and business type). If you are an SDVOSB or VOSB, you must be registered and certified in the SBA Small Business Search database and include a copy of your SBA SBS Certification with your response.

Indicate if you have a Federal Supply Schedule contract that covers the desired services, providing the schedule, GSA/FSS/SAC Contract Number, and SIN(s). If items are not on your GSA/FSS contract, mark them as open market. You must also include an official quote for the equipment/services as required in the Statement of Work (SOW). Identify the country of origin for all quoted equipment and products. If any equipment is not manufactured in the USA, complete RFO 52.225-2 Buy American Certificate.

Practical tips for preparing a competitive response

Even though this is an RFI, provide clear and concise information. Ensure all requested company and contact details are accurate and complete. Pay close attention to the specific instructions for the email subject line and required attachments.

If you are a small business, clearly state your business size and type. For SDVOSB/VOSB firms, ensure your SBA certification is current and include proof. When providing a quote, make sure it directly addresses the requirements outlined in the Statement of Work. Clearly identify the country of origin for all items, and be prepared to complete the Buy American Certificate if applicable.