How to bid on Cleaning, Inspection, and Hazardous Waste Removal for Oil/Water Separators for DEPT of Defense

What the Air Force is buying and why it matters

The Department of Defense, specifically the Air Force's 934th Airlift Wing in Minneapolis, Minnesota, is seeking a contractor to perform cleaning, inspection, and hazardous waste removal services. This involves two 10,000-gallon underground oil-water separators.

This opportunity is significant for small businesses because it is a 100% small business set-aside. This means only small businesses are eligible to compete for this contract. The work ensures proper maintenance and environmental compliance for critical Air Force infrastructure.

Key dates and what happens at the deadline

The solicitation was published on July 28, 2026. All written quotes are due by August 18, 2026, at 12:00 PM Central Standard Time. This is a firm deadline, and late quotes may be rejected.

An optional site visit is scheduled for August 5, 2026, at 9:00 AM. If you plan to attend the site visit, you must submit an Entry Access List (EAL) with your security information by August 3, 2026, at 12:00 PM. Failure to provide this information by the deadline will prevent your access to the site visit.

Who this opportunity suits

This opportunity is ideal for small businesses specializing in environmental services, hazardous waste management, industrial cleaning, and facility maintenance, particularly those with experience in oil-water separator systems. The NAICS code for this solicitation is 541990, All Other Professional, Scientific, and Technical Services, with a size standard of $19.5 million.

Vendors must be registered in the System for Award Management (SAM) and have completed their 'On-line Representations and Certifications' within their SAM registration to be eligible for award. You must also be an authorized, qualified, and certified vendor to perform this specific type of work.

How to respond to this solicitation

To access the full solicitation details and documents, you will need to view the original source on the portal. Sometimes the first click may take you to the portal's homepage, so you might need to click the link again to go directly to the bid. A free account may be required to view documents for some bids, but not all.

All questions and your written quote must be directed via email to the 934th Airlift Wing Contracting Officer and Contracting Specialist. Their email addresses are [email protected] and [email protected]. Emailed quotes are preferred. Questions asked within two days of the solicitation close will be answered at the discretion of the Contracting Officer.

Practical tips for a competitive response

Carefully review all attached documents, especially Attachment 1 (Statement of Work) and Attachment 3 (Provisions & Clauses). Understanding the exact scope of work and all applicable regulations is crucial for preparing an accurate and compliant quote. Familiarize yourself with the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Supplement (DFARS) clauses referenced.

If possible, attend the optional site visit. This will provide invaluable insight into the specific conditions of the oil-water separators and the site, allowing you to formulate a more precise and competitive quote. Remember to submit your Entry Access List (EAL) by the August 3rd deadline to ensure access. Also, ensure all personnel attending the site visit have proper identification, including REAL ID or alternative documents like a passport or birth certificate.

Ensure your quote clearly addresses each line item (0001: Pump, clean, and inspect two 10,000-gallon underground Oil-Water Separators). Provide a detailed breakdown of your proposed approach, equipment, labor, and materials. Since this is a Request for Quote (RFQ), focus on providing a clear, concise, and competitive price along with evidence of your qualifications and certifications.