Bid guide
How to bid on Oil/Water Separator Cleaning and Waste Removal for the DEPT of Defense
What the Air Force is buying
The Department of Defense, specifically the 934th Airlift Wing in Minneapolis, Minnesota, needs a contractor to pump, clean, and inspect two 10,000-gallon underground oil-water separators. This work also includes the disposal of both non-hazardous and hazardous waste generated from the cleaning process. This is a good opportunity for small businesses specializing in environmental services, waste management, or industrial cleaning.
The solicitation is a Request for Quotation (RFQ) and is set aside 100% for small businesses. The NAICS code for this opportunity is 541990, with a size standard of $19.5 million. One award is anticipated for this project.
Key dates and deadlines
The solicitation was published on August 6, 2026. Written quotes are due by August 18, 2026, at 12:00 PM Central Standard Time (1:00 PM ET). Late quotes may be rejected at the Contracting Officer’s discretion.
An optional site visit is scheduled for August 5, 2026, at 9:00 AM at the 934th Airlift Wing. If you plan to attend the site visit, you must provide your entry access list (EAL) information, including full name, date of birth, driver’s license number, and state issued, by August 3, 2026, at 12:00 PM. Contact Mikkael Hahn and Jessica Ferris for site visit specifics and to submit your EAL request form. All contractors and subcontractors need proper identification, including REAL ID or additional forms like a passport or birth certificate, to access the Air Force Installation.
Who this opportunity suits
This opportunity is a total small business set-aside, making it suitable for small businesses registered in the System for Award Management (SAM) database. Your firm must also have completed the “On-line Representations and Certifications” within your SAM registration. Additionally, the offeror must be an authorized, qualified, and certified vendor for waste removal, cleaning, and inspection services.
Firms with experience in environmental remediation, hazardous waste disposal, industrial tank cleaning, or similar professional services would be well-suited for this contract.
How to respond
This is an RFQ, and proposals are being requested. A formal written solicitation will not be issued beyond this announcement. Written quotes are required; oral offers will not be accepted. Emailed quotes are preferred.
All questions and quotes must be directed via email to the 934th Airlift Wing Contracting Officer, Mikkael Hahn ([email protected]), and Contracting Specialist, Jessica Ferris ([email protected]). Questions asked within two days of the solicitation close will be answered at the discretion of the Contracting Officer. Ensure you review all attachments, including the Statement of Work (SOW), Wage Determination, and Provisions & Clauses, which are incorporated by reference.
Practical tips for preparing your response
Carefully review the Statement of Work (SOW) to understand all requirements for pumping, cleaning, inspection, and waste disposal. Ensure your quote clearly addresses each line item: two units for pumping, cleaning, and inspecting the oil-water separators, one lot for non-hazardous waste disposal, and one lot for hazardous waste disposal.
Pay close attention to the provisions and clauses, especially those related to the elimination of Class I Ozone Depleting Substances (ODS), as contractors are prohibited from providing services or products that require their use. Ensure your team has all necessary certifications and qualifications for handling hazardous waste and performing this type of specialized cleaning. If you have questions, submit them early, as questions asked close to the deadline may not be answered.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from DEPT of Defense; the original posting controls.