Bid guide
How to bid on Citywide Document Services for the City of Cincinnati
What the City of Cincinnati is buying
The City of Cincinnati is looking for vendors to provide comprehensive document services. This includes storing physical documents, retrieving them when needed, securely destroying them when their retention period is over, and digitizing paper records. Various city agencies will utilize these services.
This is an opportunity for businesses specializing in records management to secure a contract with a major municipal government.
Key dates and what happens at the deadline
The deadline for submitting responses to this solicitation is August 11, 2026, at 4:00 PM ET. All submissions must be completed by this time.
After the deadline, the City of Cincinnati will review all submitted proposals to evaluate their suitability for the required document services.
Who this opportunity suits
This opportunity is ideal for professional services firms with expertise in document management, secure storage, data destruction, and digitization. Companies with established infrastructure for handling large volumes of records and ensuring data security will be well-suited.
The solicitation reference number is 275X901179. This falls under the professional services category.
How to respond to this solicitation
To access the full requirements and submit your response, you need to use the City of Cincinnati's procurement portal, Bonfire. You can view the opportunity details publicly without an account.
To download solicitation documents and submit your proposal, you will need to register a free vendor account on the Bonfire portal. Ensure you complete your submission before the stated deadline.
Practical tips for a competitive response
When preparing your response, clearly outline your capabilities in each service area: storage, retrieval, destruction, and digitization. Provide details on your security protocols for both physical and digital records.
Highlight any experience you have working with government entities or large organizations that require strict compliance and detailed record-keeping. Emphasize your capacity to handle the needs of multiple agencies efficiently.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from City of Cincinnati; the original posting controls.