Bid guide
How to bid on the Cisco PBX to Microsoft Teams Phone Migration for Clean Water Services
What Clean Water Services is buying
Clean Water Services is looking for a contractor to migrate their existing Cisco Call Manager 14.5 phone system to a Microsoft Teams Phone solution. This project involves transitioning their entire Private Branch Exchange (PBX) system to a modern, cloud-based communication platform.
This is an opportunity for firms specializing in unified communications, particularly those with expertise in both Cisco and Microsoft Teams environments, to secure a public sector contract.
Key dates and what happens at the deadline
The solicitation was published on July 21, 2026. The deadline for submissions is August 17, 2026, at 7:00 PM ET. All responses must be submitted by this time.
Late submissions will likely not be considered, so it is crucial to complete and submit your proposal well in advance of the deadline.
Who this opportunity suits
This opportunity is ideal for IT service providers and telecommunications firms with a strong background in migrating complex phone systems. Specifically, vendors should have proven experience with Cisco Call Manager and extensive knowledge of deploying and configuring Microsoft Teams Phone solutions.
Firms categorized under IT services, telecommunications, or unified communications would be a good fit for this project.
How to respond to this solicitation
To access the full solicitation documents and instructions, you need to go to the OregonBuys procurement portal. The bid's detail page is publicly viewable, and the documents are listed there.
If you plan to submit your quote electronically, you will need to register a free vendor account on the OregonBuys portal. Alternatively, you can follow the specific submission directions provided within the bid documents if electronic submission is not required or if you choose an alternative method. Ensure your submission is complete before the August 17, 2026 deadline.
Tips for a competitive response
When preparing your response, clearly demonstrate your firm's expertise in both Cisco and Microsoft Teams technologies. Highlight any certifications or successful past projects involving similar migrations.
Provide a detailed project plan outlining your proposed migration strategy, including timelines, potential risks, and mitigation strategies. Emphasize how your approach will minimize disruption to Clean Water Services' operations during the transition. Also, ensure all required forms and documentation are accurately completed and submitted on time.
See the live bid — deadline, agency details, and how to respond
Dates and requirements can change via addenda; always verify on the bid page and at the original source before responding.
View this bid on BiddingSimpleThis guide was prepared by BiddingSimple from the solicitation’s public posting. It is not official guidance from Clean Water Services; the original posting controls.